JOB DESCRIPTION

The International Rescue Committee (IRC) responds to the world”s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world”s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you”re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Main Purpose of the Job:

The skilled Casual is responsible for day-to-day implementation of the logistics activities to ensure efficient and effective receiving & delivery of inventories, goods and services. This position will mainly focus on fuel management, inventory management, and shipment, including filing & reporting.

General Duties

• Ensure adherence with IRC policies, tools, handbooks and guidelines.
• Implement delegated Logistics tasks according to plan of action & supervisor instruction.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents.
• Promote and share ideas for technical improvement.
• Development of holistic and needs & marked based programs.
• Ensure effective and efficient inventory management, and shipment management.

Specific Duties:

• Monitor warehouse conditions and commodities and take appropriate actions to support efficient space utilization and ensure organized storage.
• Responsible for inventory management, office supplies management, packaging, including picking/packing, & kitting.
• Coordinate with suppliers and transporters to schedule and receive incoming shipments on time.
• Inspect and document the condition of goods upon arrival.
• Receive and confirm receipt of requested items based on purchase orders or delivery receipts.
• Resolve any discrepancies or issues with suppliers and transporters related to incoming shipments and update inventory list, stock card and Bin Card accordingly.
• Label and categorize goods based on storage requirements.
• Maintain a clean and organized work area.
• Release items from stock following the approved Release Order (RO) or request form.
• Coordinate with requesters, program/operation/security, suppliers, and transporters to schedule outgoing shipments.
• Provide anti-corruption, transparency, and cost efficiency focus on all processes (e.g. t, fuel management, inventory management, stock management).
• Plan for supplies of goods and services required by the IRC operation & Programs within Afghanistan including the preparation of monthly logistics reports.
• responsible customs clearances of locally and internationally procured items and liaise with other organizations to obtain all necessary authorizations and clearances for import and export of goods.
• Ensure that safety stock is recorded in bin card, stock card……, updated, and managed according to SOPs.
• Provide consumable goods reports on Monthly bases.
• Ensure that appropriate maintenance support is available for the Kabul offices and repairs are carried out in a timely manner.
• Being fully responsible for all activities in the warehouse/stock.
• Responsible Fleet & generator related tasks handling (coordination meeting with technician, fuelling, logbook tracking, etc.)
• Handle transportation of goods & supplies to and from field offices & air cargo issues.
• Act as backup for the logistics team, when required.
• Responsible for conducting monthly and annual assets and stock verification and updating of related system.
• Performs other duties as assigned.

Expected Deliverables:

• Provide weekly/monthly report on timely basis to Logistics Officer and other colleagues as needed.
• Submit list with details of all inventory and other supplies to the line manager.
• Conduct weekly meetings with FOs storekeepers and consolidate/communicate the priorities/findings.
• Ensure that the required documentation is regularly sent to the related colleagues/department in close coordination with line manager.
• Maintain Waybills and Receipts of goods/other supporting documents with record in close coordination with line manager.
• Ensure IRC’s partners’ related documentation is maintained including asset tracking, inventory consumption/receipt and right of use agreements etc.

Qualification & Requirements:

• Demonstrated understanding of Supply chain policy and regulations and donor policies and thresholds for logistics.
• Proven ability to plan & manage multiple tasks in parallel to optimize the short implementation in multiple locations.
• Strong sense of personal integrity; Reliable and trustworthy.
• Outstanding communication and interpersonal abilities
• Bachelor’s Degree in Logistics Management, Economics, & Business Administration.
• At least 1-2 years related experience.
• Field experience of managing a large multi-site supply chain operation.
• Solid knowledge and understanding of practical emergency and supply chain procedures and maintaining supply pipelines in areas with weak infrastructure.
• Experience in mitigating risk of fraud.
• Strong organizational, interpersonal and communication skills.
• Strong analytical skills and computer competency with word processing, spreadsheets, databases, and other IT skills.
• Possess leadership qualities and willing to exercise initiative.
• Strong work ethic and pro-active problem solver.
• Willingness to participate, contribute and lead the team under challenging working and living conditions.
• Spoken and written English fluency preferably with command of Pashto and Dari.
• Capacity to respond rapidly to evolving challenges, raise appropriate solutions and achieve results.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

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