JMS Editorial Administrator (

Job Number:

25000257)

Faculty of Business

Grade 4: – £24,044 – £25,433 per annum

Open-Ended/Permanent – Full Time

Contracted Hours per Week: 35

Working Arrangements: Hybrid

Closing Date

: 16-Mar-2025, 11:59:00 PM

Disclosure and Barring Service Requirement: Not Applicable. 

The University

At Durham University we are proud of our people. A globally outstanding centre of educational excellence, a collegiate community of extraordinary people, a unique and historic setting – Durham is a university like no other.

Across the University we have a huge variety of roles and career opportunities, which together make us a large and successful community, which is a key hub of activity within our region and nationally. Whether you are at the very start, middle or end of your career, there is a role for you. We believe everyone has their own unique skills to offer. 

We would be thrilled if you would consider joining our thriving University. Further information about the University can be found here.

Find out more about the benefits of working at the University and what it is like to live and work in the Durham area on our Why Join Us? – Durham University

The Role and the Department

Durham University Business School is one of Durham University’s four Faculties, known for its international reputation, impact on policy and practice, and a focus on ethics, responsibility and sustainability. 

The Business School hosts the editorial office of the Journal of Management Studies (JMS). JMS, which is governed by the Society for the Advancement of Management Studies (SAMS), is a leading international academic journal. It has one of the highest impact factors in management and business studies and is listed in the Financial Times’ top 50 journals. 

The JMS editorial office is responsible for the publication of the Journal of Management Studies and handles nearly 2,000 submissions per year. In addition, the office organises events and workshops worldwide and promotes the Journal’s activities and published papers on social media. It also provides administrative support to the Society for the Advancement of Management Studies. 

The postholder will work as an integral part of the Editorial Office team, focusing Special Issues. In addition to the editorial processing of JMS submissions (for both regular and Special Issues), the postholder will coordinate with teams of Guest Editors and other relevant stakeholders in the delivery of Special Issues and their related activities from proposal through to publication. The postholder will be a key point of contact for enquirers, authors, and reviewers, and will provide a professional and efficient administrative service for the Journal of Management Studies and its governing organisation, SAMS.

Working at Durham 

A competitive salary is only one part of the many fantastic benefits you will receive if you join the University: you will also receive access to the following fantastic benefits: 

• 27 Days annual leave per year in addition to 8 public holidays and 4 customary days per year – a total of 39 days per year. The University closes between Christmas and New Year.
• No matter how you travel to work, we have you covered. We have parking across campus, a cycle to work scheme which helps you to buy a bike and discount with local bus and train companies.
• Lots of support for health and wellbeing including discounted membership for our state of the art sport and gym facilities and access to a 24-7 Employee Assistance Programme.
• On site nursery is available plus access to holiday camps for children aged 5-16.
• Family friendly policies, including maternity and adoption leave, which are among the most generous in the higher education sector (and likely above and beyond many employers).
• There is a genuine commitment to developing our colleagues professionally and personally. There is a comprehensive range of development courses, apprenticeships and access to qualifications and routes to develop your career in the University. All staff have dedicated annual time to concentrate on their personal development opportunities.
• The opportunity to take part in staff volunteering activities to make a difference in the local community
• Discounts are available via our benefits portal including; money off at supermarkets, high street retailers, IT products such as Apple, the cinema and days out at various attractions.
• We offer generous pension schemes.

Discover more about our total rewards and benefits package here.

Durham University is committed to equality, diversity and inclusion.

Our collective aim is to create an open and inclusive environment where everyone can reach their full potential and we believe our staff should reflect the diversity of the global community in which we work. 

As a University equality, diversity, and inclusion (EDI) are a key part of the University’s Strategy and a central part of everything we do. We also live by our values and our Staff Code of Conduct. At Durham we actively work towards providing an environment where our staff and students can study, work and live in a community which is supportive and inclusive. It’s important to us that all of our colleagues are aligned to both our values and commitment to EDI.

We welcome and encourage applications from members of groups who are under-represented in our work force including people with disabilities, women and black, Asian and minority ethnic communities. If you have taken time out of your career, and you feel it relevant, let us know about it in your application. If you are a candidate with a disability, we are committed to ensuring fair treatment throughout the recruitment process. We will make adjustments to support the interview process wherever it is reasonable to do so and, where successful, reasonable adjustments will be made to support people within their role. 

What you need to demonstrate when you apply

To be considered for this role, here are the skills/experience we’re looking for:

Qualifications/Experience

1. Five GCSE’s at least Grade C or level four (or equivalent) including English Language and Mathematics or equivalent experience.

2. Experience of working in a busy office environment delivering front line administrative services or having relevant qualifications for the role.

3. Experience of managing time to meet deadlines and working under pressure without compromising on quality.

Skills/Abilities/Knowledge

4. Good spoken and written communication skills and the ability to develop effective working relationships, both internally and externally.

5. Good digital skills including experience in using digital devices and apps including the internet, email, digital communication tools, Microsoft 365 applications. 

6. Committed to continuing professional development.

7. Ability to solve problems and resolve straightforward issues yourself and as part of a team.

8. Ability to provide advice and guidance to a range of colleagues and customers.

Desirable Criteria

9. Experience of working on the front line with service delivery, and the ability to work under pressure and meet tight deadlines without compromising on quality.

10. Experience of working in academic publishing or an editorial office.

11. Experience of dealing with international stakeholders.

How to apply

To progress to the assessment stage, candidates must evidence each of the essential criteria required for the role in the person specification above. Where there are desirable criteria we would also urge you to provide any relevant evidence. Please don’t forget to check if there is any weighted criteria (see above).

While some criteria will be considered at the shortlisting stage, other criteria may be considered later in the assessment process, such as questions at interview. 

Submitting your application 

We prefer to receive applications online. We will update you about your application at various points during the process, via automated emails from our e-recruitment system. Please check your spam/junk folder periodically to ensure you receive all emails 

What you are required to submit:

• A CV
• A covering letter which shows examples of how you meet all of the criteria within the Person Specification

Contact details 

If you would like to have a chat or ask any questions about the role, Margaret Turner (Managing Editor) would be happy to speak to you, please contact her at m.c.turner@durham.ac.uk 

Typical Role Requirements

Here are the kind of activities that you’ll be asked to undertake and ways in which you’ll be expected to operate.

Service Delivery

• Show a commitment to equality, diversity and inclusion and the University’s values.
• Provide an excellent and timely service to internal and external stakeholders.
• Use your experience and problem-solving skills to resolve routine issues with things relevant to your role such as editorial process queries and provide information and updates to help your team find solutions.
• Collect, organise and record data and information accurately and provide reports as required.
• Promote positive wellbeing arrangements which benefit you and your team.
• When carrying out your role, use and apply relevant professional and regulatory standards e.g. data protection, COPE standards when managing data.
• Use standard office-based devices and applications such as Outlook, Word, Excel and Power Point to deliver services.
• Update guidance on standard operating procedures followed by the team.
• Arrange meetings for other team members and external stakeholders when appropriate, e.g. Guest Editor pre-submission meetings.
• Undertake occasional national and/or international travel
• Work occasional weekends or evenings

Teamwork

• Resolve queries and respond to requests for information and advice and bring any complex issues to the attention of more experienced team members.
• Help your team organise and provide administrative services that support key activities, such as Special Interest Workshops undertaken within your service and contribute to team planning activities.
• Help your team ensure that products and services are adapted in response to feedback and to meet changing demands.

Communication/Liaison

• Seek feedback from internal and external stakeholders on their requirements from your service to ensure that their reasonable expectations are being met.
• Record information e.g. Special Interest Workshop attendance and respond to queries which you receive.
• Liaise with internal and external stakeholders to ensure that services are being delivered in an efficient and collaborative way.
• Liaise with internal and external stakeholders to plan the delivery of services and events.
• Provide support for meetings, working groups and committees, such preparing and sending documents for meetings, drafting reports and taking minutes.
• Any other reasonable duties.

Useful links

If you would like further information you may find the following will help 

Society for the Advancement of Management Studies: http://www.socadms.org.uk/ 

Journal of Management Studies: https://onlinelibrary.wiley.com/journal/14676486 

Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement Privacy Notices – Durham University which provides information on the collation, storing and use of data. 

When appointing to this role the University must ensure that it meets any applicable immigration requirements, including salary thresholds which are applicable to some visas.

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