Junior Administration Assistant

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.

Success at SOM Means

• Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.
• Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
• Product: We strive for excellence in the concept, quality, and delivery of our work.
• Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
• Team: We value the power of interdisciplinary integration. A positive team culture in which

everyone collaborates openly towards common goals is essential.

• Firm: We have a history of making transformative contributions to the profession and our

communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Position Responsibilities

• Manage and coordinate Senior Leaders calendars, both individual and project specific, along with scheduling meetings for the studios and their corresponding logistics.
• Schedule external meetings and have overall responsibility for the set-up and cleaning of meeting rooms, alongside video conferencing, preparation of food and beverages and hosting clients on arrival.
• Prepare complex travel arrangements and documentation including visa applications when necessary.
• Provide Reception assistance including answering all incoming telephones calls to the main number and enquiries to the general office inbox.
• Provide support for document preparation including; printing, copying, scanning and binding, and manage delivery and shipping coordination with external vendors.
• First point of contact with clients/visitors to ensure they are assisted properly when necessary.
• Point of contact for general administrative support to the office in preparing business correspondence, managing incoming and outgoing post including arranging couriers.
• Assist senior Admin colleagues as needed.
• Maintain contact databases.
• Prioritisation of workload by level of urgency. Ensure the day-to-day tasks are well organised and efficient.
• Perform other support tasks as needed, including weekly timesheets, expense reports and credit card reconciliation.
• Actively participate and contribute to the office culture.

Minimum Qualifications

• 1-2 years experience as an administrative professional.
• Demonstrates highly proficient interpersonal, written and communication skills.
• Possesses organisational and technical skills as well as the ability to anticipate the needs of their Managers.
• Strong computer skills using Microsoft Office and Google Suite.
• Demonstrable experience of complex travel arrangements.
• Previous experience in an architecture/engineering firm is highly desirable

SOM offers opportunities to work on transformational projects, competitive salaries, health insurance, wellness, retirement and financial and other work/life plans.

At SOM, we welcome and encourage diversity in the workplace. We believe an inclusive environment benefits our employees, our firm, and our community, while also enriching and challenging our own thinking about design. We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM’s employment policy and how to apply offline: www.som.com/employment_opportunities_and_policy

For more about SOM: www.som.com

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