KIM Officer (Information Management)

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

ONS operates a flexible hybrid working model across the UK, with colleagues linked to one of our contractual locations in Newport or Titchfield (Fareham) or Darlington.

As part of the hybrid working arrangement there is a 40% minimum office attendance requirement. Attendance is typically at your contractual office, with occasional travel to alternative locations.

As part of the hybrid working arrangement there is a 40% minimum office attendance requirement. Attendance is typically at your contractual office, with occasional travel to alternative locations.

About the job

Job summary

Are you looking for a career in Knowledge and Information Management (KIM)?

We are looking for a highly motivated individual who can work with their own initiative, under some supervision and guidance, to support the strategic delivery of KIM services.

The Office for National Statistics (ONS) is the UK’s largest producer of official statistics, covering a range of key economic, social and demographic topics. These include measuring changes in the value of the UK economy, estimating the size, geographic distribution, and characteristics of the population, and providing indicators of price inflation, employment, earnings, crime, and migration. 

The last few years has seen an extensive overhaul of security and information management to meet the challenges of corporate and statistics transformation in technology, methods and practice, the Digital Economy Act and organisational risk appetite. The capability is evolving and expanding to address changes in threat and business direction.

The management of information used for corporate and statistical activities is critical to business operations and the trust that citizens place in us. ONS has a strong commitment to protecting this information. These roles sit in the Security and Information Management (SaIM) Directorate, which operates five key services across ONS: Security Risk Advice and Management; Knowledge and Information Management (KIM); Physical Security and Business Continuity; Security Compliance and Audit (SCA); and Cyber Security, including our Partnering Services. 

Job description

You will be responsible for administrative Information Governance activities for information in any medium held by ONS and UKSA. Information Governance role holders work within an information legislation culture in support of The Public Records Act, UK GDPR, Data Protection Act (DPA) 2018 and The Freedom of Information Act 2000. 

Information Governance role holders support internal stakeholders such as Information Asset Owners (IAOs), Information Asset Liaison Officers (IALOs), Data Custodians, data governance role holders, Data Protection Officers, directors, Senior Civil Servants and the Accounting Officer. 

Responsibilities:

• Application of information management and information/data asset management (thereafter referred to as ‘asset management’) good practice and standards, including full understanding of current ONS/UKSA retention, archiving and disposal policies.
• Oversight of asset management processes for all media throughout their lifecycle, ensuring metadata fields are accurately completed and regularly validated.
• Regular reporting on asset management, including provision of monthly metrics, quarterly and ad-hoc reviews as required by stakeholders, and annual reporting for directors for escalation to the relevant governance board or Accounting Officer where required.
• Understanding the different business requirements for registering assets and the associated metadata standards.
• Operating within, and contributing to, development of the corporate Metadata Framework.
• Ensuring asset registers and/or data catalogues are developed in line with technology advancement and meet on-going stakeholder needs.
• Developing procedures for information handling, taking into account the organisation’s risk management approach, e.g., produce guidance on labelling data for sharing purposes.
• Providing advice on effective handling of assets in accordance with the relevant policy and legislative framework.
• Maintain appropriate knowledge of data governance role holders within the organisation and their responsibilities.
• Responsibility for management of access control lists for starters, movers and leavers relating to asset management activities.
• Responding to all support requests, such as asset ownership or asset management.
• Development and delivery of training and guidance on asset management, including monitoring compliance rates with mandated learning activity.
• Stakeholder engagement to ensure services are understood and promoted across business areas.

Person specification

Essential Criteria:

• Experience of working in a knowledge and information management role, with knowledge and understanding of information governance principles and relevant legal and regulatory frameworks, such as GDPR, Public Records Act and Freedom of Information Act.
• Experience of working with and responding to enquiries from a wide range of internal and/or external stakeholders.
• Experience of being organised with well-developed planning skills, strong attention to detail, and the ability to co-ordinate several activities in the same timeframe to tight deadlines.
• Good interpersonal and communication skills with a proven record of establishing and maintaining strong and productive relationships.
• The ability to be highly collaborative and flexible within a team to ensure that a range of diverse tasks are completed to a high standard.
• IT literate with experience of cloud-based collaboration platforms such as Microsoft 365, to include working knowledge of SharePoint preferably from a Site Owner perspective and associated standard applications such as MS Word and MS Excel, and cataloguing information to agreed standards applying consistent metadata to a high degree.

Desirable Criteria: 

• KIM professional registration or membership held.
• Experience of using PowerBI or similar tools.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Working Together
• Managing a Quality Service
• Changing and Improving

Technical skills

We’ll assess you against these technical skills during the selection process:

• GKIM Skills Framework – Generic GKIM skills – Working level – Information Technology
• GKIM Skills Framework – Information Management – Working level – Information Exploitation and Opportunities

Benefits

Alongside your salary of £34,075, Office for National Statistics contributes £9,871 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The Office for National Statistics is part of the Civil Service, and as such we share a number of key benefits with other departments, whilst also having our own unique offerings to support our 5400 valued colleagues across the business.

Whether you are hearing about us for the first time or already know a bit about our organisation, we hope that the benefits pack attached (bottom of page) will give you a great insight into the benefits and facilities available to our colleagues, and our fantastic working culture.

We are an organisation that takes well-being seriously and lives and breathes the desire to modernise the workplace of the future. Everyone, from our office-based colleagues across our UK sites, to our field interviewers and airports and ports passenger survey teams, are part of a diverse and inclusive family.

Inclusion & Accessibility

At ONS we are always looking to attract the very best people from the widest possible talent pool, and we are proud to be an inclusive, equal opportunities employer. As a Disability Confident Leader we’re committed to ensuring that all candidates are treated fairly throughout the recruitment process.

As part of our application process, you will be prompted to provide details of any reasonable adjustments to our recruitment process that you need. If you would like to discuss any reasonable adjustments before applying, please contact the recruitment team in the first instance.

If you would like an accessible version of any of the attachments or recruitment documents below or linked to in this advert, please contact the recruitment team who will be happy to assist.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : recruitmentoperations@ons.gov.uk
• Email : recruitmentoperations@ons.gov.uk

Recruitment team

• Email : recruitmentoperations@ons.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact recruitment.complaints@ons.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission

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