Law Review and Penn Carey Law Journal Operations Manager

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Law Review and Penn Carey Law Journal Operations Manager

Job Profile Title

Manager B, Arts and Media

Job Description Summary

The University of Pennsylvania Carey Law School is one of the nation’s oldest and most distinguished law schools. The School offers a unique approach, incorporating cross-disciplinary legal education, a distinctly collaborative environment, and an innovative curriculum to enrich student learning. The small and highly interdisciplinary faculty achieves scholarly excellence while emphasizing a shared effort to advance understanding of the law. The result is an intellectual community that bridges traditional boundaries and disciplines within a renowned internal culture of collegiality, making the University of Pennsylvania Carey Law School an extraordinarily supportive academic community for all its members.

The student-run journals at the University of Pennsylvania Carey Law School have both a professional and an educational mission. These journals serve the legal profession, the bench, the bar, and the academy by providing forums for the publication of original legal research of the highest quality. Journal membership also affords Associate Editors valuable educational experiences through the editorial tasks involved in preparation of a professional publication.

The University of Pennsylvania Law Review and Penn Carey Law Journal Operations Manager (“Journal Operations Manager”) plays a critical role in providing a world-class educational environment, supporting our Editors in their training and educational experiences, in their scholarly and community endeavors, and in providing a collaborative and ambitious working environment.

The Journal Operations Manager works primarily (85% of role) in support of the University of Pennsylvania Law Review. Founded in 1852 as the American Law Register, the University of Pennsylvania Law Review is the nation’s oldest law review. The Law Review maintains an ambitious publication schedule, produces an active website, and puts on at least one major conference per year.

The Law School’s additional student-run journals – the Asian Law Review, the Journal of Business Law, the Journal of Constitutional Law, the Journal of International Law, the Journal of Law and Social Change, and the Journal of Law and Public Affairs – also maintain active publication and conference schedules. The Manager provides subscription and office management support to these journals.

Reporting to the Director of Student and Community Engagement, the Journal Operations Manager effectively and efficiently completes a host of Editor-led and independent projects.

The role is a full-time (35 hours/week with unpaid hour for lunch) position and is eligible for limited hybrid work, with one remote day during the academic year and a more flexible schedule at other times.

Job Description

Responsibilities Include:

University of Pennsylvania Law Review

Representational

• Serve as primary point of contact for Editors, providing consistency and institutional memory across annually selected editorial boards.
• Represent the Law Review to various internal and external audiences.
• Take the lead on all communications, maintaining a rapid response rate to journal inquiries from authors, subscribers, the public, journalists, and others.
• Provide vital support during annual Writing Competition, through which the journal chooses membership, through document review, organization, and preparation.
• Maintain and manage alumni lists in collaboration with Development and Alumni Relations.

Administrative Tasks

• Hire and supervise Office Assistants on an annual basis.
• Develop and maintain a work flow and best practices across publication cycles.
• Ensure the completion of a host of projects upon request of the Managing Editor.
• Edit and produce a variety of manuscripts, documents, presentations, visuals, slide decks.
• Assist with Editor reimbursement requests and organize requests for approval by the Managing Editor through an online platform.
• Support range of financial and operational requirements, including
• Processing Ben Financial entries and purchase orders;
• Ensure compliance for and payment of invoices, payments, and purchase card and meeting card use and weekly reconciliation;
• Work closely with Law Business Affairs colleagues to reconcile accounts and monthly financial reports;
• Develop and maintain systems for recording all accounts payable and receivable transactions for Law Review;
• Facilitate onboading of annually selected managing student editors to Law Review’s banking systems.

Publication Management

• Facilitate communication with subscription management, bound volume, and online vendors.
• Develop and implement systems in support of the Managing Editor/Editor plans for publication.

Conference Planning

• Spearhead planning for and execute large scale events for the Law Review.
• Ensure effective planning of events for up to 300 attendees; collaborate with Law School staff, the Managing Editor, Editors, faculty, and academic and professional attendees.
• Assist in planning annual banquet: research venues and vendors; prepare travel accommodations; produce invitations and maintain rsvps.
• Serve as front-line assistance for students planning small and medium scale events for Law Review throughout the year
• Provide start-to-finish counsel and support on initial planning, budgeting, logistical operations, communication, implementation and post-event wrap-up.
• Coordinate gatherings each semester and throughout the summer on and off campus.

Subscription and General Office Support

• Manage subscription processes for all journals; communicate with subscribers and ensure effective communications about all publications.
• Develop and maintain systems for recording subscription budgets for each journal.
• Ensure all Journal office requests are handled expeditiously, including by collaborating with ITS and Facilities on items such as repairs, hardware maintenance, office supplies and beverages, etc. and by keeping office stocked as needed.

Other Duties as Assigned

Qualifications:

Bachelors and two to three years of experience is required or a high school degree and five to seven years of increasing responsibility in a fast-paced, customer service oriented administrative environment required. Excellent ability to prioritize work and to communicate well with a wide variety of constituents required. Experience with Microsoft tools and online data bases. Ability and interest in professionally representing the Law Review to all constituents, in person and in writing. Must be able to demonstrate commitment to discretion and ability to wisely handle confidential material, as well as strong customer-service ethic and excellent attention to detail. Excellent verbal and written communication skills required. We seek candidates who have established track records as collaborators in the workplace. Commitment to the University of Pennsylvania Carey Law School collaboration work environment and to the Staff Ideals is required.

The University of Pennsylvania and its Law School are equal opportunity employers.

Job Location – City, State

Philadelphia, Pennsylvania

Department / School

Law School

Pay Range

$43,919.00 – $75,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. 

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay 

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