Lead Estimating Admin

Are you an expert in the pursuit and proposal process? As a Lead Estimating Administrator, you and your team will ensure seamless administrative support for project pursuits by collecting and assembling bid documentation, ensuring compliance with all contractual and bid requirements.

Bring your diverse ideas to build stronger, more resilient communities.

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Reviews contract plans and specifications to identify, track and communicate estimating scopes of work, proposal and bid requirements to ensure compliance with the full submittal request. Leads advertising, quote collection and business entity tracking efforts for all subcontracted scopes of work in a pursuit.
• Distributes the plans and specifications to the estimating team, bonding, surety and insurance agents, as necessary. Collects and distributes all contract addendums and important information to relevant teams, as needed.
• Advertises project information to subcontractor, local businesses, Disadvantaged Businesses (DBEs) and other vendors to ensure Company meets contractual and price goals. Maintains subcontractor business information for each pursuit.
• Acts as first line contact for all subcontractor, vendor, Owner and insurance questions regarding bid and company information.
• Collects and assembles bid documentation for a complete and timely submittal of each pursuit. Supports proposal team efforts with bid documentation, design and delivery, as needed.
• Collects and assembles post-bid documentation, based on Owner requirements, as needed.
• Assists with hand-off meeting documentation including contract and plan specifications, Owner expectations and subcontractor coordination efforts. Prepares hand-off meeting binders and distributes in a timely and accurate manner.
• Maintains project pursuit tracking.
• Tracks and distributes District bid schedules.

• High School Diploma or GED required.
• Bachelor’s Degree in Administration, Business, or Construction Management preferred.
• 4+ years related experience required.
• Expert knowledge of pursuit process, document tracking and proposal process needs.
• Strong verbal and written communication skills.
• Able to effectively work with deadlines in a fast-paced environment.

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.