Leave and Wellness Specialist

Looking to make a meaningful impact in the workplace?

We are hiring a Leave and Wellness Specialist in the St. Charles, MO area to support employees during important life moments and promote a healthy, engaged workforce. This role partners with employees, leaders, and vendors to administer leave programs, support the ADA interactive process, and coordinate wellness initiatives-while ensuring compliance, handling confidential information with care, and delivering a highquality employee experience. Offering a hybrid schedule (3 days in office) in a supportive, peoplefocused culture.

Leave Administration

• Process and manage internally administered leave programs, such as bereavement and other non-vendor-managed leaves.
• Assist the Benefits Specialist in all aspects of the leave lifecycle, including FMLA, STD, LTD, and other company leave programs.
• Serve as a point of contact for employees and third-party vendors regarding leave-related questions, documentation, and compliance requirements.
• Coordinate leave notifications impacting payroll, benefits, and return-to-work status with HR peers, payroll, and business partners.
• Maintain accurate, confidential records of leave activity within the HRIS and review reports related to leave trends and utilization.

ADA Interactive Process & Accommodations

• Conduct the ADA interactive process by partnering with employees and managers to identify and implement reasonable accommodation.
• Coordinate with internal partners and third-party providers to obtain, review, and validate required medical documentation.
• Maintain detailed, accurate, and confidential records of all accommodation requests, interactive discussions, decisions, and outcomes.
• Ensure all accommodation practices align with ADA and applicable state regulations.

Wellness Program Coordination

• Design, implement, and evaluate a wellness strategy addressing physical, mental, and financial well-being through workshops, screenings, challenges, and education.
• Coordinate and distribute wellness communications to promote program awareness and utilization through weekly and quarterly materials.
• Collect and review employee feedback and implement wellness initiatives based on employee needs and participation trends.
• Partner with the Benefits Specialist and external vendors to ensure effective program delivery and strong return on investment.

Compliance, Confidentiality & Continuous Learning

• Maintain strict confidentiality when handling sensitive medical and personal employee information.
• Stay current on federal, state, and local labor laws related to leave, accommodations, and benefits to ensure ongoing compliance.
• Enhance job knowledge related to leave administration, ADA, and employee wellness through conferences, webinars, and professional training opportunities.

• Bachelor’s degree and a minimum of one year of work experience required, or a minimum of five years of progressive job experience including people, project, or leadership and influencing skills required.
• 3-5 years of HR experience with responsibility for leave administration and ADA accommodations required. HR certification preferred.
• Working knowledge of FMLA, ADA, STD, LTD, and applicable state leave laws.
• Ability to build and market wellness initiatives that drive employee engagement.
• Strong communication, organizational, and problemsolving skills.
• Knowledge of and experience with Office Suite, HRIS systems, and SAP preferred.