Legal Administrative Assistant (Contract)

Job title:

Legal Administrative Assistant (Contract)

Company

CPP Investments

Job description

Company DescriptionMake an impact at a global and dynamic investment organizationWhen you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. With more than $600 billion in assets under management, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure it is financially sustainable for generations of working and retired Canadians.CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here.Job DescriptionWe are currently recruiting for a full-time contract position as a Management Committee Administrator to join the Legal department in Toronto. The Management Committee Administrator will report to a lawyer in the Legal department and is responsible for providing day-to-day support to management-level governance committees. Responsibilities include all aspects of meeting planning and coordination (managing calendars, preparation and distribution of meeting material packages, tracking action items, acting as a general resource to support the efficient execution of committee meetings).Role-Specific AccountabilitiesThe successful candidate will act as a centralized point of contact for planning and coordinating various aspects of CPP Investments’ management-level governance structure, including:

• Provide general coordination and administrative support to the Legal Department and other CPP Investments employees to support the efficient and effective functioning of the management-level committee structure.
• Coordinate and manage all aspects of meeting management, including collaboration with executive and administrative assistants from other departments on management availability and scheduling.
• Prepare, edit and handle sensitive and confidential information relating to committee activities and the daily accountabilities of the Legal department and broader organization.
• Provide supplemental coordination and administrative support for matters within the Legal Group.
• Anticipate needs, prioritize tasks appropriately, and apply experience in making decisions and promoting solutions.
• Accommodate and complete staff requests while managing challenging timelines and deliverables from across the organization.
• Problem solve with limited guidance.
• Be a CPP Investments ambassador by playing a key role in representing the team you support.
• Conduct work in a professional, friendly, accessible and approachable manner.
• Assist with other related matters to support the effective and efficient functioning of the management-level governance committee structure and the Legal department

Qualifications

• 5+ years of experience gained from fast-paced, professional environment.
• Experience providing coordination, committee secretariat or relevant administrative support within an organization and/or to multiple professionals and managing competing priorities.
• Experience with complex meeting or project coordination, calendar management, booking meetings and events for management-level professionals. Experience with committee work an asset but not required.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Visio) and comfort and interest in learning new applications.
• Motivated, proactive, eager to learn, adaptable, calm under pressure and professional.
• Able and willing to work flexible hours, as required.
• Proven attention detail, highly organized and able to prioritize and multi-task.
• Ability to support project-based work through the elaboration of project timelines and promotion of common goals.
• Strong (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines.
• Proven ability to work independently and perform effectively in a team-oriented and open-concept environment.
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance and demonstrate a strong understanding of and commitment to principles of diversity and inclusion.
• College diploma or undergraduate degree is required.

Additional InformationVisit our or Follow us on LinkedIn. #LI-PM1 #LI-OnsiteAt CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.Our Commitment to Inclusion and Diversity:In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.Disclaimer:CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.

Expected salary

Location

Toronto, ON

Job date

Sat, 18 Jan 2025 00:15:27 GMT

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