Fried Frank is seeking a highly organised Legal Executive Assistant (LEA) to join our London office on a 12 month fixed term contract. You’ll provide an efficient and effective range of administrative and secretarial support to assigned attorneys within the Asset Management team, ensuring seamless day-to-day operations.
JOB RELATIONSHIPS:
Building and maintaining strong relationships with all assigned attorneys; and
Interact with professional and administrative staff on a day-to-day basis.
This role will report into the LEA Group Leader.
JOB RESPONSIBILITIES:
Schedule appointments, coordinating meeting/conference room bookings with Reception as necessary (to include coordinating with Reception/IT in relation to video conferencing requirements)
Deal with attorney travel arrangements (including hotel accommodation, currency requests, etc.)
Perform typing and transcription duties as required, either from dictation or handwritten documents
Dealing with telephone calls (including screening calls, taking accurate and detailed messages, passing on messages promptly)
Deal with filing emails to iManage
Process attorney timesheets and billing statements
Process attorney expenses
Attend in-house training and update sessions
Coordinate courier packages/special deliveries with the Reception/Operations team
Coordinate copying jobs with Operations team
Provide administrative assistance of a personal nature as requested by assigned attorneys
Undertake such other duties, temporarily or on a continuing basis, as may reasonably be required
Assist other attorneys and colleagues when required.
Previous experience working as an Executive Assistant, for a law or professional services firm
Proficiency in word processing and other Firm software, such as Word, Outlook, Excel, PowerPoint, Chrome River, InTapp, Legalkey and such other software as introduced
Excellent diary management skills
Effective communication skills (written and spoken), including generating own correspondence
Ability to work under pressure (with interruptions) to tight deadlines
Ability to prioritise multiple tasks
Ability to solve problems
Good attention to detail
Professionalism, integrity and confidentiality
Proactivity and initiative
Flexibility, self-motivation and reliability
Standard hours are 9.30am-5.30pm (35 hours or as required) plus paid overtime. This position description is intended to reflect general duties and responsibilities and is not to be interpreted as all encompassing. Nothing in this job description restricts the Firms right to assign or reassign duties and responsibilities to this job at any time.