Job DescriptionBrook Street Recruitment is working on behalf of our client in Belfast city centre to recruit a new full time and permanent Legal Litigation SecretaryThe candidate hired will be responsible to provide full secretarial and administrative support to professional staff to ensure that the highest possible standards of professionalism and client service are maintained.Main Duties
Timely file management, initiation, and closures of files
Produce, amend, and format documents to the highest standard using Microsoft Office packages including PowerPoint, Word and Excel
Efficient and accurate audio / copy typing of correspondence and legal documentation
Answering telephones and ensuring accurate messages are delivered and acting as a first point of contact for Fee-Earners as required.
Administering the billing process in close liaison with the fee earners
Championing IT developments and supporting Fee Earners with basic IT queries
Assisting Fee Earners with travel booking, meetings, room booking and hospitality where required
Undertaking background searches, both paper-based and online, on behalf of the Fee Earne
Dealing with incoming and outgoing mail for the departments within the hub
Archiving and managing document storage systems both online and in paper format
Partaking in a rota for overtime to ensure adequate firm-wide cover
Providing cover for switchboard and reception as and when required
Compliance and operation of the relevant requirements of externally recognised Quality standards including ISO14001, ISO9001, ISO27001 and Lexcel V5.1 which ensure consistent service levels across the firm.
Strict adherence to all company policies and procedures to include:
Health and Safety
Generation of bills and aged debt
Procedures in relation to Money Laundering Regulations 2017
General office duties including filing, emailing, photocopying, faxing, scanning, binding, shredding and archiving.
Criteria
Fast and accurate copy and audio-typing
Advanced use of Microsoft Word to create and maintain letters, forms and written reports
Use of Microsoft Excel to create and maintain spreadsheets and reports
Use of PowerPoint to create, format and edit presentations
Establish and maintain electronic filing systems
Ability to learn new IT systems and adapt to change
Ability to demonstrate basic IT functions to others
Proficient in the use of the ShoreTel system with the ability to cover reception as and when required
Please send CV to Colleen Farquharson via the apply link
Expected salary
£28000 – 30000 per year
Location
Belfast
Job date
Wed, 31 Jul 2024 05:41:22 GMT
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