JOB DESCRIPTION

Legal Operations Associate     . London. Posting Date: 08/11/2025. Deadline: 09/07/2025

Role Title: Legal Operations Associate

Contract Type: Regular

Reporting To: Unit Manager- Legal Support Unit

Program/Department/Unit Name: Office of the General Counsel

Location: London

Team Name: OGC Operations and Corporate Secretariat

Role Purpose

The role Legal Operations Associate sits within the OGC Operations and Corporate Secretariat division.  OGC Operations supports the General Counsel and OGC in strategic planning, work intake and resource management, hiring and professional development, learning and communications, continuous process improvement and optimization, general administration as well as housing the Corporate Secretariat function that is responsible for governance support.

Key responsibilities

As the Legal Operations Associate, your key responsibilities are as follows:

• Provide dedicated, proactive administrative support to the Deputy General Counsel, with a strong focus on complex calendar management, forward planning, coordination of internal and external meetings, preparation of materials in advance, and management of expense reports and travel arrangements.
• Work in OGC’s Legal Support Team as a flexible resource, supporting a team working on ongoing OGC projects, including rotating administrative tasks, coordinating action items, and deliverables.
• Serve as a key administrative point of contact for the OGC London office, supporting team operations through scheduling, meeting coordination, travel planning, logistics, and general administrative tasks.
• Provide support for corporate secretarial matters, including collating and organizing legal documents, arranging for signatures, maintaining version control, and ensuring timely distribution and secure storage of materials.
• Assist attorneys with managing and prioritizing the daily workload and adjusting for revised priorities, including collecting prep materials in advance of meetings and preparing meeting materials.
• Process OGS invoices and support contract and vendor management activities, including monitoring contracts for renewal, liaising with vendors, reviewing for cost-effectiveness, and ensuring timely and accurate invoice processing in line with organizational policies.
• Build and maintain effective working relationships with colleagues across OSF operational departments to support cross-functional collaboration and efficiency

Key internal relationships

Procurement and Contracting Unit, People and Culture, and Global Operations.

Key external relationships

N/A

The ideal candidate

Essential

• Educated to a degree level or equivalent
• Experience as an Executive Assistant or Legal Assistant, preferably within a law firm or in in house legal department.
• Experience and record of accomplishments with duties requiring attention to detail, high degrees of organization, and willingness to work simultaneously on a wide range of administrative tasks and projects.
• Flexible and adaptable, with a strong willingness to take on a wide range of topics and the ability to learn quickly.

Desirable

• Experience working in complex international structures within the non-profit sector or legal field a plus.
• Familiarity with legal concepts and vocabulary.
• Corporate Secretarial or Project Management experience.

Languages

• An excellent knowledge of English. Knowledge of other languages would be an asset.

What we offer

• Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.
• Excellent benefits and perks to promote well-being and a healthy work-life balance, including:
  • Generous time off and flexible work arrangements.
  • Employer-paid health insurance and dental plans for individuals and families (no employee contribution required).
  • Exceptional retirement savings plan (non-contributory for employees) and life insurance.
  • Progressive paid parental leave, reproductive and family planning support, and much more.
• A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.

Who we are

Open Society Foundations aim to establish vibrant and inclusive democracies where governments are accountable to their citizens. Our operating model organizes grantmaking around specific, time-limited projects, developed alongside support for established partners, enabling us to respond swiftly to emerging needs. We are committed to promoting human dignity, equality, and rights; reimagining democratic ideals and practice; and advancing equity in governance systems.

Guided by our founder’s values and the belief in the art of the possible, we engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change. At the heart of our mission is a deep commitment to rights, equity, and justice, inspiring every action we take.

Additional information

Open Society Foundations is committed to building an inclusive workforce that reflects the communities we serve. We actively seek applications from talented individuals across all backgrounds, identities, and life experiences. Each candidate is evaluated solely on their unique qualifications without regard to race, age, sex, religion, ethnic origin, nationality, gender, sexual orientation, disability, pregnancy, or any other legally protected characteristics.

We are committed to providing reasonable accommodations for candidates with disabilities.

Competitive rates of pay apply.

Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.   

We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.