Legal Secretary

Job title:

Legal Secretary

Company

Robert Half

Job description

Job Description:We are looking for an experienced Legal Secretary to join our client Toronto, ON. This is a Contract to permanent position that offers an exciting opportunity to work with a dynamic legal team, supporting day-to-day operations and ensuring efficiency in a fast-paced environment. The ideal candidate will excel at managing schedules, organizing legal documentation, and maintaining a detail-oriented office environment.Responsibilities:

• Manage and coordinate calendars for three lawyers, including scheduling meetings and appointments using tools like Calendly.

• Oversee email inboxes and ensure timely responses to correspondence.

• Organize and facilitate Zoom meetings, averaging 12-15 sessions per week.

• Perform receptionist duties, such as greeting clients and managing incoming calls.

• Maintain a clean and detail-oriented office space, including restocking boardrooms with snacks and supplies.

• Prepare and generate legal documents, including notices of change and pleadings.

• Utilize case management software such as Clio and DivorceMate to streamline processes.

• Handle document preparation, scanning, photocopying, and digital filing using tools like AdobePro and Box.

• Support legal proceedings by managing litigation documentation and ensuring accuracy.

• Assist in the onboarding process for new team members when required.

Requirements:

• Minimum of 1-2 years of experience in family law, with a preference for candidates at an entry-level stage of their career.

• Proficiency in legal software, including Calendly, Docusign, Clio, DivorceMate, Box, and Adobe Acrobat.

• Strong skills in calendar management and scheduling.

• Ability to handle legal documentation, including pleadings and litigation materials.

• Exceptional organizational and multitasking abilities in a fast-paced environment.

• Excellent communication and interpersonal skills for client and team interactions.

• High attention to detail and the ability to maintain confidentiality.

Expected salary

$25 – 29 per hour

Location

Toronto, ON

Job date

Wed, 30 Jul 2025 00:18:56 GMT

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