Legal Services Assistant

Job summary

Working as a member of the team in the legal services department, you will provide confidential and high-quality assistance to the Legal Services Director in achieving compliance with legislation and court deadlines.

You will assist the Legal Services Director in the day-to-day administration of the legal services department, including, but not limited to, the administration of civil and criminal matters requiring disclosure.

The role will involve general administrative duties, disclosure of records and statements confidentially, and liaison with third parties.

Main duties of the job

Assistant to the Legal Services Director.

You will be required to work independently to support the workload of the Legal Services Director and complete administration tasks, including minuting meetings, diary management and dealing with post.

You will liaise with external organisations and agencies including NHS Resolution, Coroners, Local Authorities and barristers chambers.

You will be required to facilitate, administrate and process disclosure requests relating to civil and criminal matters, ensuring requestsand responses are logged accurately and consistently. Additionally, you will review documentation for disclosure requests and redact documentation where necessary. There will be a requirement to prepare and check legal documents with accuracy.

About us

At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:

1. Outstanding Patient Care
2. Brilliant Place to work
3. Leaders in Children’s Health

We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.

As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.

As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children’s health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.

Date posted

11 November 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

425-24-6747941

Job locations

Sheffield Children’s NHS Foundation Trust

Western Bank

Sheffield

S10 2TH

Job description

Job responsibilities

Please refer to the job description and person specification for full details of the role.

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

• Compassion leading by kindness and showing empathy, understanding and respect
• Accountability striving to do the right thing and owning responsibility
• Respect value differences, tackling inequality and fostering a culture of inclusion
• Excellence delivering a high-quality standard of ca

Person Specification

Qualification and Training

Essential

• A level standard of education
• NVQ Level 4 or equivalent combination qualification/experience
• Computer systems training, including Microsoft Office, email and database systems, or equivalent skills gained through experience

Desirable

• Evidence of ongoing professional training
• Legal training

Experience

Essential

• PA/Secretarial experience or experience of working in an administrative function
• IT packages e.g. Word, Excel, Powerpoint, E-mail
• Experience of working with others to ensure information is provided on time and accurately
• Arranging meetings, minuting meetings and diary management

Desirable

• Experience within a healthcare setting
• Experience within a legal setting
• Organising events
• Experience as paralegal

Knowledge and Skills

Essential

• Good working knowledge of legal systems and processes
• Data Protection Act
• Access to Health Records Act
• Freedom of Information Act
• Excellent organisational skills
• Excellent communication skills, both verbal and written
• Ability to work under pressure
• Ability to work on own initiative and within a team
• Maintaining strict confidentiality
• Ability to meet challenging deadlines
• Judgement skills to know when to escalate issues

Desirable

• Understanding of NHS
• Understanding of legal processes

Personal Attributes

Essential

• Well organised, methodical – able to plan, coordinate and prioritise own workload
• Self-motivated and able to motivate others
• Ability to work with minimum supervision
• Attention to detail – able to work accurately, identifying errors quickly and easily
• Approachable and helpful
• Tact and discretion
• Able to adapt to change
• Able to work flexibly to meet the needs of the team
• Able to build and sustain working relationships

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Children’s NHS Foundation Trust

Address

Sheffield Children’s NHS Foundation Trust

Western Bank

Sheffield

S10 2TH

Employer’s website

https://www.sheffieldchildrens.nhs.uk/ (Opens in a new tab)

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