Logistics Specialist – Kenya

Background:

SoCha is contracted to support USAID/Kenya and East Africa (KEA) staff and stakeholders to be more efficient, effective, transparent, inclusive, and skilled in achieving development outcomes through the USAID/KEA Localization, Inclusion and Sustainability (LISA) Activity. Enhancing USAID/KEA’s organizational project design; programming; Monitoring, Evaluation, and Learning (MEL) practices; diversity, equity, inclusion, and accessibility (DEIA) objectives, and mission-wide localization efforts through LISA is critical to ensure the Mission’s Country Development Cooperation Strategy (CDCS) and Regional Development Cooperation Strategy (RDCS) are implemented with a heightened focus on working with local partners. Elevating local voices and co-developing and co-creating our programs with local partners, including marginalized populations, girls and women, and youth, is key to the Mission and Agency’s priorities.

Scope of work:

LISA is seeking to recruit a Logistics Specialist. This position reports to the Finance and Administration Director. As part of the LISA activity there is a significant component of logistics to support the LISA activities, and this position will work closely with the program and finance teams to ensure smooth and cost-effective operations. Responsibilities will include:

• Oversee logistics activities for the LISA activity.
• Support, and follow-up on procurements, and ensure compliance with relevant procedures related to travel.
• Plan and support all logistics for program activities.
• Ensure effective operations by coordinating with drivers, venues, suppliers and short-term logisticians.
• Maintain and update LISA’s calendar of activities.
• Collaborate with technical and program teams and staff to draft contracts with vendors and service providers related to logistics.
• Develop new strategies to streamline processes and reduce costs.
• Ensure that logistics activities are executed to high standards, resulting in customer satisfaction.
• Foster and manage all relationships with vendors and service providers and ensure compliance with the terms of their contracts or service agreements.
• Other responsibilities, as determined by the Finance and Administration Director.

Minimum Qualifications and Experience:

• Bachelor’s degree, business management, business administration, economics, procurement or any related field.
• At least five (5) years of experience in a similar role.
• Knowledge in working for non-profit organizational operations and USAID activities.
• Proficiency in MS Excel, Word and PowerPoint.
• Excellent communication skills, both verbal and written in English and Kiswahili.
• Demonstrated problem-solving and decision-making skills.
• Excellent interpersonal relations skills.
• Ability to work with minimal supervision.

Location:

The Logistics Specialist will be based in Nairobi, with occasional travel within the country.