Machine Order Specialist – Fenton, MO

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• Order equipment: determines, based on the sales order, the type of equipment needed including attachments and orders the equipment. If not readily available through manufacturer, may determine other sources to acquire the equipment and negotiate pricing with other source.
• Evaluate all acknowledgements sent from Caterpillar to ensure they are accurate, delivery is on time, terms are correct and programs are applied.
• Reviews and approve all invoices from vendors to ensure accurate payments. If discrepancies are found is responsible for resolving with customer/vendor.
• Collaborates and negotiates with the manufacturer (i.e. Caterpillar) on delivery and problems due to shortages, incorrect parts, etc.
• Coordinate deliveries with truck lines from factories to Fabick locations or customer job sites including determining pricing for deliveries.
• Coordinate field service to be on customer job sites for assembly of equipment and installation of attachments.
• File claims with Caterpillar for missing parts or parts damaged during transit.
• Notify Fabick locations of what equipment will arrive at their location, when to expect it, and what needs to be done with the equipment.
• Act as the Communication Coordinator between Fabick and Caterpillar; distribute emails to appropriate Fabick employees when necessary.
• Serve as a back-up to the Work Tool Specialist and order attachments when necessary.
• Locate equipment at other Caterpillar dealers and negotiate trade terms for sold machines that are needed to close a deal with customers; add equipment to inventory.
• Work with all of the sales managers to answer technical questions. Consult with factory personnel, if necessary, to obtain answers.
• Maintain and house all files for every piece of equipment and all attachments.
• All other duties as assigned.

• Bachelors degree in Accounting, Business Administration or other Business related field required.
• At least 2 years of general office administration experience required.
• At least 2 years of experience ordering machinery or parts preferred.
• Ability to manage priorities for individual responsibilities and tasks.
• Quality computer skills including Microsoft Office.
• Skilled in written and verbal communications.
• Excellent organizational and time management skills.
• Attention to detail.
• Familiarity with Cat machinery preferred.