Management Analyst IV – Budget Manager (DPWT)

Pay Schedule XII, Grade 4M, Regular Schedule: 35 hours per week

A vacancy exists in the Department of Public Works and Transportation.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring within this class may be filled from the list of eligible applicants. All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your Application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the “Work Experience” section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You MUST attach your transcript(s) and/or certification(s)/license(s) to your application.

Failure to submit proof of Licenses, Certifications and education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application. This proof must be submitted by the closing date of the job posting.

Examples of Duties

Under general direction, the DPWT Budget Manager (Management Analyst IV) performs advanced administrative, fiscal, and analytical work in support of the Department of Public Works and Transportation. The position is responsible for overseeing the formulation, coordination, and monitoring of the Department’s over $550 million operating budget and over $600 million capital budget.

EXAMPLES OF ESSENTIAL DUTIES

• Provides high-level budget oversight for all DPWT bureaus, coordinating the submission, justification, and monitoring of both operating and capital budgets.
• Monitors agency-wide expenditures to ensure they remain within appropriated limits and alerts executive leadership to potential overages or risks.
• Meets with subordinate supervisors (MA II and III) and staff to review operating budget projections, discuss assumptions, the range of possible deviations, the impact on year-end balances, evaluate risk scenarios, and assess potential year-end impacts.
• Identifies potential budgetary risks and escalates concerns to the Department Director as needed.
• Reviews salary and related areas with leadership and Budget Analyst, discusses turnover assumptions and the impacts of varying assumptions and vacancy trends.
• Ensures the submitted budget reflects agency needs and focus.
• Ensures that submittal deadlines are met.
• Prepares budget related documents on behalf of, and meet with, the Department head to prepare for various budget meetings with Office of Budget & Finance, the Chief Administrative Officer and the County Executive. These include current year expenditure projections and completion of the requisite forms for tier requests for the upcoming year’s budget.
• Assists in the preparation and/or reviews the work of others to project operating budget expenditures.
• Coordinates with the County’s Budget Analyst assigned to the Department of Public Works and Transportation
• Oversees the submission and reporting and/or tracking functions.
• Ensures budget submissions align with Departmental needs and strategic goals while meeting all County deadlines.
• Oversees budget and grant submission processes, ensuring that matching funds are identified and reporting functions are properly tracked.
• Reviews and approves quarterly grant and programmatic reports, ensures matching fund requirements are met, and reporting deadlines are achieved.
• Reviews and approves requests for unfunded purchases based on agency and administrative priorities and funding availability.
• Communicates budget status, expenditure projections, future plans, grant possibilities and the upcoming year’s budget request with the Director of DPWT and the Office of Budget and Finance.
• Responds to inquiries from the agency head and assists in preparing inquiries and/or documentation for meetings with heads of county government and council on budget related matters.
• Prepares the Department head for Council hearings on the upcoming year’s budget, pending legislation, and the current fiscal status of the Department.
• Reviews all contracts for Council approval to ensure funding sources and amounts.
• Point of contact with auditors; prepares or reviews responses to audit findings, meets with Department personnel to discuss audit findings that pertain to that specific area.

Examples of Other Duties

• Supervises budget of all bureaus within the department of public works and transportation
• Coordinates with DPWT Human Resources staff regarding hiring impacts on operating budgets, budget projections and vacancy reporting
• Coach lower-level Management Analyst’s to make informed and/conscious budget decisions
• Supervise multiple budget professionals
• Oversees the administrative staff in the Directors Office to ensure adequate customer service and office coverage.
• Performs other related fiscal and managerial duties as assigned

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)

Qualifications

REQUIRED QUALIFICATIONS

Graduation from accredited college or university with a bachelor’s degree, preferably in finance, business administration, public administration, economics, or a related field.

plus

Six years’ experience performing professional fiscal, budget, administrative, and analytical duties, two years of which were in a supervisory capacity.

(Additional experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations and programs may be substituted on a year-for-year basis up to a maximum of four years for the required education.

Education in business administration, public administration, or a related field beyond a bachelor’s degree may be substituted on a year-for-year basis for the non-supervisory experience.)

PREFERRED QUALIFICATIONS

Bachelor’s Degree in Accounting or Business.

Five years’ experience supervising a Budget and/or Finance team. One year’s experience using WORKDAY financial system.

Certified Public Accountant (CPA)

Proof of Licenses, Certifications and Education

Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study.

Copies and unofficial transcripts are acceptable.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Proof of Degree Equivalency

Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org)

Mail or deliver documents to:

ATTN: Management Analyst IV – Budget Manager

Baltimore County Government 308 Allegheny Ave.

Towson, MD 21204

You MUST attach your transcript(s) and/or certification(s)/license(s) to your application.

Conditions of Employment

Physical and Environmental Conditions

The work of this classification is essentially sedentary. Some positions may involve occasional travel between work sites.

Employment Background Investigation

Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.

Employment Benefits for Full-Time, Merit or Classified Employees

Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.

Equal Opportunity Employer

Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.

Smoke free workplace

All Baltimore County offices are smoke free.

Drug free workplace

Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.

Salary

Annual Salary review – Step increases may be granted on anniversary date based on satisfactory job performance

General Increases – Cost of living increases and adjustments may be granted as legislated.

Longevity Increases – In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.

Employee Assistance Program

Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.

Health Insurance

Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:

Medical, Prescription, Dental and Vision insurance.

Flexible Spending Accounts

Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.

Life Insurance

Employees may elect basic term life insurance for themselves equal to one time the employee’s annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.

Retirement

Employees are required to participate in the Baltimore County Employees’ Retirement System (ERS), with very limited exceptions.

Paid Leave

Paid benefits listed below vary depending upon the Classification.

Sick Leave

Vacation Leave

Personal Leave

Holidays

Bereavement Leave

Jury Leave

Military Leave

Baltimore County Employees Federal Credit Union

Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.

Direct Deposit

Payroll through direct deposit to the financial institution selected by employee is required.

Educational Assistance

70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.

Deferred Compensation

Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.

Disclaimer

This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.

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