Marketing/Proposal Coordinator

Description

Marketing/Proposal Coordinator

Role Description: Huitt-Zollars’ has a great full-time opportunity for a Marketing/Proposal Coordinator with 3+ years of experience. Produce and coordinate production of company’s business development materials, including qualification submittals, proposals, and presentations for clients; cooperate in timely maintenance of systems for supporting business development efforts, including project data, biographical information and experience of key personnel, and photography; provide assistance to Managers and Principals in business development initiatives. Also assist in development of consistent and on-going corporate communications that support awareness of firm and practice initiatives, including in-house/external brochures and other collateral, presentations, promotional materials, infographics, flyers, and company news and announcements; draft engaging branded content for firm’s social media platforms and monitor trending topics and industry related news; assist with website maintenance and content development. 

Location: Dallas, TX, or Orlando, FL 

Reports: Vice President, Marketing & Business Development

Education: Bachelor’s degree in Communications, Journalism, Marketing or related field

Duties:

• Supports business development leaders to win new work through quality pursuit, SOQ, proposal strategies, and win themes; supports the Go/No-Go process.
• Manages the comprehensive proposal and qualifications submittals process from kickoff to submission.
• Works in a team atmosphere to develop proposal strategy and facilitate the proposal process. Responsibilities include writing copy, developing graphics, and ensuring delivery of final product.
• Develop and edit proposal content and translate technical information to diverse audiences
• Maintains the database (resumes, project information, graphics, boilerplate library).
• Assist in development of consistent and on-going corporate communications that support awareness of firm and practice initiatives, including in-house/external brochures and other collateral, presentations, promotional materials, infographics, flyers, and company news and announcements.
• Partners with communications/marketing team members to develop content for communication channels, including website, social media, and intranet that ensures consistent, integrated brand perception and user-experience.
• Manages design award submittals and processes with VP, Marketing and Business Development

Key Responsibilities:

• Understands, follows, and enforces Huitt-Zollars’ business process.
• Productively collaborates with others and leads or encourages teams to achieve success and camaraderie amongst each other.
• Understands and follows HZ QMS and Quality initiatives. Ensures quality control measures are being adhered to on projects and daily operations.
• Understands duties and responsibilities, possesses necessary job knowledge and technical skills, maintains job knowledge current.
• Assist with appropriate administrative and project support tasks supporting the needs of the project team and office.
• Complete assignments on-time, within budget, and with highest level of quality.
• Routinely proposes and produces more effective ways to accomplish assignments.

Qualifications:

• Bachelor’s degree in Communications, Journalism, Marketing or related field
• 5+ years of relevant market proposal development experience
• Ability to contribute to develop and implement winning proposal/presentation strategies
• Experience in marketing in the architecture/engineering field preferred
• Excellent writing, editing, and graphic design skills
• Solid understanding of good design, especially about typography, color, and composition
• Proficient software skills, including experience using Adobe Creative Suite (Illustrator, Photoshop, After Effects, InDesign, and Premiere Pro) and Microsoft Office suite (primarily Word, Excel, and PowerPoint)
• Experience with Deltek CRM system a plus
• Understanding of basic technical aspects of the A/E industry and previous experience managing proposals preferred
• Excellent oral and written communication skills are essential
• Must have exceptional organizational skills, be able to work well with others, and work well under pressure

This position is also required to adhere to Huitt-Zollars’ Core Value Competencies.

About Huitt-Zollars:

• Huitt-Zollars, Inc. is a privately held, 100% employee-owned leading Architectural and Engineering (A/E) firm since being established in 1975. Since then, our firm has been providing innovative planning, engineering, architectural and interior design, construction and program management, and design-build services to our clients.
• Located in more than 20 locations throughout 10 different US states, Huitt-Zollars holds a vision to improve the environment in which we live, work, and play. Employees/co-owners can expect to collaborate with their team, listen to client and community needs, and deliver world-class professional services. Learn more about a career with #teamHZ by viewing our LinkedIN Life page.

Benefits:

• Health insurance (BCBS TX BlueChoice PPO)
• Dental insurance (BCBS TX BlueChoice PPO)
• Vision insurance (BCBS TX BlueChoice PPO)
• MDLive Telehealth
• Employer-Paid Short- & Long-Term disability
• 8 Paid Holidays
• Employee Morale/Teambuilding events and activities
• Paid Vacation/Annual Leave
• Paid Sick Leave
• Tuition Reimbursement
• Commuter Benefits
• Professional Societies and Registrations Fee Reimbursements
• Term Life / AD&D insurance
• Cancer and Specified Disease insurance
• Two retirement plans: 401(k) and an ESOP

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Some travel, and overnight travel may be required
• Must be able to lift up to 25 pounds at times
• The employee must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities

Applicants must be legally authorized to work for Huitt-Zollars in the U.S. without employer sponsorship. Currently, Huitt-Zollars does not sponsor H1-B or any other work visa petitions. 

Huitt-Zollars does not accept unsolicited resumes from third-party recruiters without a previously signed third-party agreement. Any unsolicited third-party resumes forwarded by recruiters to any Huitt-Zollars hiring manager or employee will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency submitting the unsolicited resume. Huitt-Zollars will not pay a fee to a third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of the Human Resources team and without an active, fully executed service agreement. 

Huitt-Zollars is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a) and 60-300.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. 

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