Medical Education Coordinator

The Office of Medical education in the School of Medicine at the University of Virginia seeks multiple Medical Education Program Coordinators to complement our existing team. The successful candidates will be highly organized, attentive to detail, self-motivated, and possess the ability to work independently as well as contribute to a high-performing team.

The ideal candidate will demonstrate strong communication and time management skills, quickly adapt to new educational technologies, and thrive in a collaborative, detail-oriented environment. They will be resourceful, take ownership of their work, and engage with stakeholders (faculty, students, and administrators) with honesty and integrity.

Medical Education Program Coordinators provide administrative support to medical education curriculum for MD students. Program Coordinators participate in the planning, preparation, and implementation of programs, daily operations, and educational activities for phase-based coursework.

Learn More About the MD Curriculum:

Job Responsibilities:

• Assist with the planning, preparation, implementation, and evaluation of educational experiences.
• Assist with the preparation, processing, and maintenance of instructional materials, assessments, and course information. Prepare and disseminate course materials and reports.
• Provide on-site operational support before, during, and after class and labs to faculty and students.
• Reserve educational spaces and appropriate AV/IT.
• Disseminate course and scheduling information to students, staff, and faculty.
• Respond to course and program questions from students, staff, and faculty, providing quality administrative support while maintaining high standards of the curriculum, with an eye towards continuous improvement.
• Maintain course information, room scheduling, student data, assessments, and evaluations in appropriate websites, software, and databases.
• Schedule individual, committee, workgroup, team meetings, and student assessment reviews.
• Enter accurate and timely data in Resource Scheduler, VMED, and OASIS.
• Consult with Course Directors on program logistics to include attendance numbers, ordering meals for events, and event setup.
• Prepare and process purchase orders and reimbursements.
• Track and reconcile course budgets.
• Ensure programmatic compliance with internal (e.g., UVA, SOM) and external (e.g., LCME) policies and procedures.
• Recruit faculty from across SOM and/or patients to participate in curricular activities.
• Perform other administrative duties as requested.

MINIMUM REQUIREMENTS

Education: High School Diploma

experience: Two years of administrative support experience. Bachelor’s degree may substitute for experience.

Preferred Qualifications:

• Bachelor’s degree
• Experience working in higher education, preferably in an academic health care institution and supporting medical education programs/curriculum
• Proficiency in VMED, OASIS, Teams, and Box

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is eligible for a hybrid schedule and may occasionally require working some evening hours in support of curricular events.

Anticipated Hiring Range: $20 – $24 /hour, commensurate with education and experience. This is a NON-EXEMPT level, benefited position . For more information on the benefits at UVA, visit https://hr.virginia.edu/benefits .

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

TO APPLY

Please apply through Careers at UVA , and search for R0072944 . Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’. Complete an Application online with the following documents:

• CV or Resume
• Cover letter

Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey during the final phase of the interview process. For questions about the application process, please contact Jeremy Brofft, Senior Recruiting Specialist at xmf9ad@virginia.edu .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.

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