Medical HR Administrator

Job summary

This is an exciting opportunity to work within the Medical Business Partnering team at Sheffield Children’s NHS Foundation Trust. This role links in closely with recruitment and is focused on hiring, paying and supporting Doctors into post.

The main purpose of this role is to provide an effective and comprehensive HR administrative/payroll service to colleagues within the Trust.

You will be joining a hardworking and passionate team who will support you to join the organisation and provide an excellent service.

You will be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in your role. You will share the Trust values and be committed to equality, diversity and inclusion.

This role is the perfect stepping-stone into a rewarding career within the NHS.

Main duties of the job

The role will focus on ensuring information is accurately input into workforce information systems to ensure timely activation of changes affecting pay and terms and conditions.

This includes responsibility for providing advice on a range of queries relating to terms and conditions and using workforce systems to generate regular reports to support managers in managing their people and ensuring they are effectively deployed.

About us

At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:

1. Outstanding Patient Care
2. Brilliant Place to work
3. Leaders in Children’s Health

We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.

As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.

As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children’s health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.

Date posted

20 November 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working

Reference number

425-24-6761998

Job locations

Sheffield Children’s NHS Foundation Trust

100 Napier Street

Sheffield

S11 8HD

Job description

Job responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.

For an informal chat about this role, please contact Sharon Fernandes (sharon.fernandes@nhs.net)

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

• Compassion leading by kindness and showing empathy, understanding and respect
• Accountability striving to do the right thing and owning responsibility
• Respect value differences, tackling inequality and fostering a culture of inclusion
• Excellence delivering a high-quality standard of care

Person Specification

Qualifications/Training

Essential

• Good standard of education to A level or equivalent
• Training and experience in HR, Certificate in HR Practice (CPP) equivalent level

Knowledge & Skills

Essential

• Proficient user of ESR (Oracle HR Software) or similar system as a system administrator, HR administrator, Payroll administrator or related area
• Ability to adapt to varying demands of the job role
• Ability to manage and generate own workload effectively with minimum supervision
• Analytical and problem-solving skills
• Able to communicate with colleagues across all levels within the organisation and external organisations
• High level of accuracy and attention to detail
• Self-motivated with the ability to deliver on time
• Ability to produce excellent quality, accurate and timely information and reports
• To demonstrate an understanding of GDPR / Data Protection Act

Experience

Essential

• Relevant administrative/payroll experience in a busy HR Department
• Good knowledge of Microsoft Office Packages (Word, Excel, email systems)
• Dealing with confidential information

Desirable

• Experience of analysing and presenting information
• NHS experience
• Medical HR experience

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Children’s NHS Foundation Trust

Address

Sheffield Children’s NHS Foundation Trust

100 Napier Street

Sheffield

S11 8HD

Employer’s website

https://www.sheffieldchildrens.nhs.uk/ (Opens in a new tab)

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