Medical Secretary – Surgical Division (Band 3)

Job title:

Medical Secretary – Surgical Division (Band 3)

Company

NHS

Job description

We are looking for a current secretary, or an aspiring secretary, to join our team. This is an excellent opportunity to develop your skills in secretarial work, and /or to gain further experience in the Surgical Division (mainly based in Colorectal/General Surgery but the post holder will be required to work across Breast, Vascular, Gastroenterology and Urology as required).The post holder will be required to support the administration service predominantly within the Surgical Administration Team, with the flexibility to cover across the wider services where required if necessary. The post holder will be responsible for running a safe and quality administration service that supports the medical and nursing staff.Main duties of the jobTo work as part of the Administration Hub to provide a comprehensive administrative service to the clinical workforce. To support the Team Leader and Surgical Admin Manager in the day to day running of a specialty administration team.This role will require someone with excellent organisational, time management and prioritisation of workload skills in order to manage the busy environment and various tasks that require timely completion and ensure quality care is delivered to our patients. An ability to work within a team and create a positive working environment is key to what we are looking for, as well as a hardworking and passionate individual who is keen to work within the rewarding organisation of the NHS and adheres to our right care values.In pursuing these duties the post holder will ensure compliance with the NHS Constitution and be familiar with the NHS England Guidance ‘Understanding the new NHS’ (details of which can be found in the links section of NHS Jobs).About usAiredale NHS Foundation Trust is an award-winning NHS hospital and community services trust providing high quality, personalised, acute, elective, specialist and community care for a population of over 200,000 people from a widespread area covering 700 square miles within Yorkshire and Lancashire. Our catchment population stretches as far as the Yorkshire Dales and the National Park in North Yorkshire, reaching areas of North Bradford and Guiseley in West Yorkshire and extending into Colne and Pendle in the East of Lancashire.Our local population is very supportive of the Trust and our level of community engagement is a testament to this. Our communities and location strongly shape the priorities of the Trust.We employ over 3,000 staff and have over 350 committed volunteers. On an annual basis we treat over 32,000 Inpatients, 31,000 Non-Elective patients and 155,000 Outpatients. Our Emergency Department sees approximately 70,000 patients and over 2,000 babies are born at Airedale Hospital each year.We provide services from our main hospital site, Airedale Hospital, and at other locations across the community – such as Castleberg Hospital near Settle, Coronation Hospital in Ilkley and Skipton Hospital.DetailsDate posted12 June 2025Pay schemeAgenda for changeBandBand 3Salary£24,625 to £25,674 a year per annum / per rotaContractPermanentWorking patternFull-timeReference number423-7274455Job locationsAiredale NHS Foundation TrustSkipton RoadSteetonBD20 6TDJob descriptionJob responsibilitiesTo work as part of the Administration Hub to provide a comprehensive administrative service to the clinical workforce. To support the Team Leader and Surgical Admin Manager in the day to day running of a specialty administration team.This role will require someone with excellent organisational, time management and prioritisation of workload skills in order to manage the busy environment and various tasks that require timely completion and ensure quality care is delivered to our patients. An ability to work within a team and create a positive working environment is key to what we are looking for, as well as a hardworking and passionate individual who is keen to work within the rewarding organisation of the NHS and adheres to our right care values.In pursuing these duties the post holder will ensure compliance with the NHS Constitution and be familiar with the NHS England Guidance Understanding the new NHS (details of which can be found in the links section of NHS Jobs). Job descriptionJob responsibilitiesTo work as part of the Administration Hub to provide a comprehensive administrative service to the clinical workforce. To support the Team Leader and Surgical Admin Manager in the day to day running of a specialty administration team.This role will require someone with excellent organisational, time management and prioritisation of workload skills in order to manage the busy environment and various tasks that require timely completion and ensure quality care is delivered to our patients. An ability to work within a team and create a positive working environment is key to what we are looking for, as well as a hardworking and passionate individual who is keen to work within the rewarding organisation of the NHS and adheres to our right care values.In pursuing these duties the post holder will ensure compliance with the NHS Constitution and be familiar with the NHS England Guidance Understanding the new NHS (details of which can be found in the links section of NHS Jobs).Person SpecificationQualificationsEssential

• GCSE (or equivalent) in maths/english
• RSA/OCR level 2 word/text processing or equivalent experience

Desirable

• Business admin qualification level 3
• OCR level 3 word/text processing

ExperienceEssential

• Administration/office experience supporting senior management functions i.e. diary management, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc.

Desirable

• Previous NHS experience

KnowledgeEssential

• Competent in Microsoft Office Software or equivalent administrative programs.

Desirable

• Bighand or other Audio Typing Software
• SystmOne or other electronic health systems

Person SpecificationQualificationsEssential

• GCSE (or equivalent) in maths/english
• RSA/OCR level 2 word/text processing or equivalent experience

Desirable

• Business admin qualification level 3
• OCR level 3 word/text processing

ExperienceEssential

• Administration/office experience supporting senior management functions i.e. diary management, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc.

Desirable

• Previous NHS experience

KnowledgeEssential

• Competent in Microsoft Office Software or equivalent administrative programs.

Desirable

• Bighand or other Audio Typing Software
• SystmOne or other electronic health systems

Expected salary

£24625 – 25674 per year

Location

Steeton, West Yorkshire

Job date

Sun, 15 Jun 2025 02:00:48 GMT

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