Medical Secretary (XN04)

Job title:

Medical Secretary (XN04)

Company

NHS

Job description

Expected Shortlisting Date TBCPlanned Interview Date16/01/2025We are looking for a team player who can work to a high professional standard to join the Pain Management Secretarial team. The post holder will be focusing on the typing and administration for our Pain Management MDT team.Full training for the role will be provided. The successful applicant should possess good organisational & communication skills and be computer literate. Your ability to communicate will be assessed throughout your online application & interview. Applicants should have previous secretarial experience, NHS experience is desirable but not essential, & be educated to GCSE standard (or equivalent).Main duties of the jobThe role will involve general secretarial duties which include the typing of correspondence, clinic letters, preparing the MDT/Audit meetings, dealing with telephone enquiries and supporting the various referral to treatment targets. You will expected to communicate with consultants and patients via telephone, email and face to face.This is a full-time post. 37.5 hours a week Monday – Friday. Based at LGI.About usThe Pain Management team is a busy and exciting department that offers ample amount of opportunities to learn more about the service, CSU and LTHT. The Centre for Neurosciences is an exciting CSU to be a part of with lots of new and interesting opportunities made available for staff.This post is based at the Leeds General Infirmary in a busy but friendly department and you will be expected to prioritise your workload and undertake multiple tasks whilst supporting the other band 4 Medical Secretaries. The ability to work using your own initiative but also as part of a team is essential.Leeds Teaching Hospitals is committed to our process of redeploying ‘at risk’ members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.Date posted19 December 2024Pay schemeAgenda for changeBandBand 4Salary£26,530 to £29,114 a yearContractPermanentWorking patternFull-timeReference numberC9298-NEU-107Job locationsSt. James’s University HospitalBeckett StreetLeedsLS9 7TFJob descriptionJob responsibilitiesThe post holder will provide a comprehensive medical secretarial service to the Consultant and the medical team. They will support and administer processes to sustain the Consultants practice through administrative protocols, processes and procedures in line with service needs. They must be able to communicate sensitively and effectively with a wide range of people including patients, medical staff and colleagues. The secretary may be required to cover for colleagues during absence and work flexible hours when necessary. Job descriptionJob responsibilitiesThe post holder will provide a comprehensive medical secretarial service to the Consultant and the medical team. They will support and administer processes to sustain the Consultants practice through administrative protocols, processes and procedures in line with service needs. They must be able to communicate sensitively and effectively with a wide range of people including patients, medical staff and colleagues. The secretary may be required to cover for colleagues during absence and work flexible hours when necessary.Person SpecificationSkills & BehavioursEssential

• Demonstrate flexibility and working using own initiative
• Good Interpersonal and communication skills
• Knowledge and application of the Data Protection Act in relation to patient confidentiality
• IT skills
• A confident, respectful approach, willing to develop and maintain good working relationships
• Commitment to behaving honestly, openly, impartially and fairly.
• Commitment and enthusiastic, with a keen desire to attain high standards
• Good team working skills, able to carry out work with others, sharing good practice with colleagues.

ExperienceEssential

• Experiences of secretarial and administrative processes and practices
• MS Office application experience
• Experience working within a fast paced environment and ability to multi task.
• Experience of working in a team environment.

Desirable

• Experience of PatientCentre/PAS
• Experience of NHS/Trust protocols/policies and procedures
• Diary management experience

QualificationsEssential

• Qualified to RSA II typing/word processing or Equivalent.
• Proficient audio/copy typist
• GCSE (or equivalent) English Language grade C or above

Desirable

• Shorthand.
• Medical terminology.
• European Computer Driving License (ECDL).

Person SpecificationSkills & BehavioursEssential

• Demonstrate flexibility and working using own initiative
• Good Interpersonal and communication skills
• Knowledge and application of the Data Protection Act in relation to patient confidentiality
• IT skills
• A confident, respectful approach, willing to develop and maintain good working relationships
• Commitment to behaving honestly, openly, impartially and fairly.
• Commitment and enthusiastic, with a keen desire to attain high standards
• Good team working skills, able to carry out work with others, sharing good practice with colleagues.

ExperienceEssential

• Experiences of secretarial and administrative processes and practices
• MS Office application experience
• Experience working within a fast paced environment and ability to multi task.
• Experience of working in a team environment.

Desirable

• Experience of PatientCentre/PAS
• Experience of NHS/Trust protocols/policies and procedures
• Diary management experience

QualificationsEssential

• Qualified to RSA II typing/word processing or Equivalent.
• Proficient audio/copy typist
• GCSE (or equivalent) English Language grade C or above

Desirable

• Shorthand.
• Medical terminology.
• European Computer Driving License (ECDL).

Expected salary

£26530 – 29114 per year

Location

Leeds

Job date

Sat, 21 Dec 2024 06:43:14 GMT

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