NATIONAL CONSULTANCY: Procurement Associate

Hiring Office:United Nations Population Fund – Philippines Country OfficePurpose of consultancy:Procurement Associate (Individual Consultant – G6)

Under the guidance and supervision of the International Operations Manager, the Procurement Consultant ensures execution of transparent, policy and procedure compliant, and efficient procurement services and processes in the CO. The Procurement Consultant promotes a client-focused, quality and results- oriented approach in the CO.

The Procurement Consultant works in close collaboration with the operations, programme staff in the CO, Sub-Office and UNFPA SCMU for resolving complex procurement-related issues and information exchange.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Scope of work:

(Description of services, activities, or outputs)

Under the direct supervision of the International Operations Manager. The Procurement Consultant will carry out the following tasks:

• Prepares procurement plans for the country office and monitors its implementation in coordination with the Procurement Consultant and programme team.
• Organizes procurement processes including preparation and conduct of RFQs, ITBs or RFPs, their evaluation, negotiation of certain conditions of contracts in full compliance with UNFPA rules and regulations.
• Prepares Purchase orders and contracts awards, preparation of Recurring Purchase orders for contracting of services.
• Preparation of submissions to the Contracts Review Committee, Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) as applicable.
• Implements the internal control system which ensures that Purchase orders are duly prepared and dispatched. Takes timely corrective actions on POs with budget errors and other problems.
• Presents regular reports on procurement to respective programme colleagues and the IOM.
• Prepares cost-recovery bills for the procurement of services provided by UNFPA to other UN Agencies.
• Implements the joint procurement processes for the UN Agencies in line with the UN reform.
• Ensures implementation of sourcing strategy.
• Develops and updates the rosters of suppliers, implementation of supplier selection and evaluation and ensures timely preparation of the MOA, as applicable.
• Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on Procurement, synthesis of lessons learnt and best practices in Procurement and sound contributions to knowledge networks and communities of practice.
• Perform any other relevant duties as may be assigned by the supervisor.
• Duration, working schedule, fee basis:Sept 2024 – Mar 2025; full-time consultancyPlace where services are to be delivered:UNFPA Country Office, Mandaluyong, Metro ManilaDelivery dates and how work will be delivered (e.g. electronic, hard copy etc.):The consultant will work full-time in the office observing the official working hours
• Monitoring and progress control, including reporting requirements, periodicity format and deadline:The consultant will attend weekly updates meetings with the supervisor together with the procurement and logistics team
• Monthly accomplishment report to be submitted to the supervisor on the last working day of each month
• Monthly Certification of Payment (COP) be submitted to the supervisor by 5th of each month

Supervisory arrangements: The Procurement Consultant will be under the immediate supervision of the International Operations Manager Expected travel:Will depend on the need of the programme activityRequired expertise, qualifications and competencies, including language requirements:Job requirements:

Education: 

Completed Secondary Level Education required. First level university degree in procurement, Administration or any related field is desirable

Knowledge and Experience: 

• Six years of relevant experience in procurement management.
• Experience in negotiations skills;
• Proficiency in current office software applications and corporate IT systems;
• Familiarity with UN policies and principles will be an advantage;
• Strong analytical and strategic thinking and a commitment to results;
• Ability to organize work effectively and to meet planned deadlines;
• Demonstrated ability to work harmoniously with persons of different backgrounds in multicultural environment;

Required Competencies: 

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA
• and the UN system
• Embracing cultural diversity
• Embracing change

Core Competencies:

• Achieving results
• Being accountable
• Developing and applying professional expertise/business acumen
• Thinking analytically and strategically
• Working in teams/managing ourselves and our relationships
• Communicating for impact

Functional:

• Provide logistical support
• Manage data
• Manage documents, correspondence and reports
• Manage information and workflows
• Planning, organizing and multitasking
• Support financial data analysis

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm. 

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