National Inventory and Asset Specialist

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Description

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The National Inventory and Asset Specialist will work under the administrative supervision of the FAO Office in Papua New Guinea and under the direct supervision of the International Finance and Administrative Specialist and overall supervision of EU-STREIT Programme Coordinator and in close collaboration with the International Operations Officer.

Technical Focus:

The National Inventory and Asset Specialist performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Tasks and responsibilities:

• •    Monitor the receiving, storing, issuing of goods and equipment in close collaboration with the  procurement and logistics focal points
• •    Prepare inventories, regular update of stock records in COIN and maintain an excel spreadsheet for entering the inventories.
• •    Facilitate tagging and labelling of all assets and equipment procured under the EU-STREIT program and maintain a room register for each room in the office premises.
• •    Maintain accurate and complete record of all items received as well as issued from the warehouse.
• •    Maintain a clean and well organised inventory of items for easy access, issuing and packing of items in the warehouse
• •    Proper arrangement of goods in the store and ensure that the stocks stay physically protected in the warehouse.
• •    Undertake regular stock taking exercises and confirm the periodic stock on a regular basis with the Physical Asset Verification Report (PVA).
• •    Prepare monthly record for reconciliation of physical stock with the stock in the system.
• •    Undertake annual Physical Assert Verification exercise and submit the Physical Asset Verification Report (PVA) and Inventory Quantity Report.
• •    Facilitates disposal process of items for donation to government, partners and beneficiaries. 
• •    Maintain a record of obsolete, damaged or unused items and coordinate disposal process.
• •    Perform other duties as required.

Candidates Will Be Assessed Against The Following:

Minimum Requirements:

• High school diploma, (BSc. or BA in management, business, Inventory/Store Management and other relevant fields are preferred).
• At least 2 years of professional experience in inventory/Store Management, Asset management and Logistics support work.
• Working Knowledge of English and Tok Pisin.
• National of Papua New Guinea.

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2500500

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