Northwest Architectural Archives Project Manager

Overview

The University of Minnesota Libraries seeks an individual as a Project Manager within the Northwest Architectural Archives to focus on assessing and preparing unprocessed collections for collection move and direct processing activities to make those collections accessible. Will collaborate with ASC staff regarding the move itself: logistics and locations. Will have the expertise to step in when needed to assist in unit work.

This is a 12-month temporary appointment.

This position will require work to be done primarily on-site in Elmer L. Andersen Library, and occasionally at our off-site storage locations.

**This position is not eligible for H-1B visa sponsorship.
Responsibilities

The Project Manager will assess off-site collections, create processing plans (rapid), process and direct staff/students in the effort. Collection move logistics planning requires a detailed workflow that is also adaptable to work through a specific timeline of delivery and shelving from off-site storage to Andersen Library’s underground storage. The Project Manager will collaborate with the committee coordinating the move. The Project Manager will work with considerable independence to organize and describe records following departmental specifications and professional standards. The Project Manager will process and guide staff in the same, employ “rapid archiving” to prepare materials for the move. Time estimates will fluctuate with the stages of the project: assessment; execution, and the subsequent transfer of materials to a permanent location.
Project Management 50%

• Assess unprocessed or off-site architectural collections; create a processing plan for each.
• Create detailed workflows including location logistics, identify preservation needs, and direct NAA staff in that work.
• Collaborate with Curator/ the Archives and Special Collections staff, and the ability to work with independence.

Archival Processing 50%

• Organize and sequence items physically and intellectually.
• Describe the collection through analyzing, organizing, and recording details about the collection, such as creator, title, location, dates, extent, and contents.
• Describe series arrangement, scope and content, and conduct historical research as needed.
• Inventory and identify project jobs and drawings.
• Publish a collection guide to aid in the discoverability of the archival materials using the ArchivesSpace collection management tool.
• Re-house materials as appropriate.
• Identify preservation issues.
• Identify items for digitization.

Required:

• BA/BS degree plus at least two years of experience or a combination of education and experience to equal at least six years.
• Demonstrated understanding of archival professional standards and procedures.
• Previous archival processing experience.
• Strong time management and organizational skills.
• Demonstrated ability to work effectively with individuals from diverse communities and cultures.

Preferred:

• Demonstrated ability to use spreadsheets to track and analyze data.
• Fluent working knowledge of ArchiveSpace platform.
• Strong verbal and written communication skills.
• Strong interpersonal skills and attention to detail.

Archives and Special Collections (“ASC”) is home to the University of Minnesota’s collections of rare books, personal papers and organizational archives. Materials in ASC, often called Primary Sources, include letters, diaries, organizational and business records, drafts of literary works, drawings, artifacts, maps, posters, old or rare books, photographs, architectural plans, audio visual recordings, and electronic records, to name just a few. Archives and Special Collections is composed of sixteen individual Archive Units and libraries each focusing on a specific subject area.

Pay Range: $27.29

Time Appointment: 100% (40 hours/week) Appointment; Temporary

Position Type: Civil-Service

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online Application for the position.

To be fully considered for this position, please submit the following:

1. Resume/CV
2. Cover Letter

Additional documents may be attached after application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.