JOB DESCRIPTION

1. Role and responsibilities
To oversee NRC logistics operations at the North Area Office (Kyiv, Chernihiv, Shostka) mainly focusing on stock, asset and fleet management.

Generic responsibilities

• Adherence to NRC policies, guidance and procedures.
• Implement NRC’s systems and procedures at the area level.
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements.
• Prepare and submit reports and analyses.
• Ensure proper filing of all support documents.
• Advice line managers in Logistics related procedures and provide training for the logistics assistants.
• Conduct and follow up daily operational logistic activities, manage, train, and develop Area Office drivers as required.
• Ensure development and implementation of administrative systems and procedures.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.
• Focus on anti-corruption, transparency and cost-efficiency in all processes (e.g. in procurement, vehicle management, asset management).

Specific responsibilities

• Plan and execute logistics activities to ensure the effective use of NRC resources, in line with NRC procedures and operational needs.
• Coordinate closely with other Support functions (Finance, Procurement, HR/Admin) and with Access and HAS teams for permits/approvals related to vehicles and goods movement.
• Support the Area Support Manager in managing, evaluating, and reporting on fleet management activities and overall logistics performance.
• Supervise the management of the NRC fleet at the field office level, ensuring vehicles are used and maintained in accordance with NRC Logistics Handbook and country-level policies.
• Ensure proper filing and compliance for all vehicle and driver documentation (registration, insurance, licenses, permits, etc.).
• Oversee the full cycle of goods delivery from/to NRC stock, suppliers, and other locations (requisitioning, receiving, storing, issuing, and delivery).
• Supervise the management of asset storages in the North Area Office (Kyiv, Chernihiv, Shostka) and ensure regular monthly inventories.
• Lead, supervise, and support Logistics Technical Assistants and Drivers, ensuring compliance with NRC rules and internal regulations.
• Provide logistics-related training and guidance to program staff in the North Area Office as required.
• Contribute to partnership activities by providing feedback, guidance, and review of logistics-related processes.
• Ensure timely preparation and submission of logistics reports to relevant stakeholders.
• Manage logistics aspects of office openings, closures, or relocations.
• Report any potential fraud cases to the Line Manager.
• Perform any other duties as assigned by the Line Manager

2. Competencies

Professional competencies

• Bachelor’s degree in relevant field.
• 2-3 years of experience working in logistics, preferably for humanitarian organization.
• Previous experience from working in complex and volatile contexts.
• Good in English (mandatory).

Behavioural competencies

• Strong context monitoring and analytical skills.
• Resilience and ability to work in insecure environments.
• Strategic thinking.
• Ability to empower and build trust within the team
• Ability to plan his/her activities
• Valid driving license B (desirable)

Context/specific skills, knowledge and experience:

• Previous experience from working in complex and volatile contexts
• Fluency in Ukrainian and Russian essential
• Pre-intermediate / intermediate proficiency in English, both written and verbal, essential
• Willingness to work in demanding, stressful situations with respect for basic security rules with frequent travels.

What do We Offer

This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible;

About Norwegian Refugee Council

The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.

Join us in assisting millions of people in areas where others cannot, tackling some of the world”s most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.

At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.

Together, we save lives and rebuild futures.

Safeguarding is central to NRC’s work. We expect all employees to:

• treat everyone with respect and dignity

• contribute to building a safe environment for all

• never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)

• always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH