Office Administrator

Office Administrator

Salary: £23,072.40 per annum plus company benefits

Location: Warwick, CV34 6BF

Contract: 6 month fixed term contract, full time

Shifts: 36.25 Hours per week, Monday to Friday 9am to 5.30pm with 1.25hr unpaid lunch break.

Work model: Fully onsite

Williams Lea seeks an Office Administrator to join our team!

Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms.

Williams Lea employees, nearly 7000 people worldwide provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.

Purpose of role

The Office Administrator’s principal role is to provide the business with the administrative support they need to provide seamless legal services to their customers and help them to maximise the amount of time they can spend on fee earning tasks. They will support a variety of teams and individuals around the firm in delivering a high-quality service.

The support provided needs to be efficient and of a high standard. The individual is expected to work as part of a strong team, have a high attention to detail and can maintain a high level of confidentiality and professionalism. The Office Administrator will be responsible for completing defined administrative tasks while adhering to all client processes, protocols and policies. This site offers free onsite parking and an onsite cafe!

Key Responsibilities

• Opening, sorting and scanning all received incoming mail items each day, in a timely manner
• Processing and franking outgoing mail items ahead of collection time each day
• Completing administrative tasks such as scanning, printing, photocopying and filing, ensuring a high level of quality and accuracy
• Managing and maintaining appropriate levels of stationery for business use
• Creation of hard copy and electronic bundles
• Accurately logging and storing all hard copy documents and completing requests for uplifting and sending out documents
• Sending out daily reminders for key dates to relevant teams and individuals
• Scheduling deeds and documents
• Supporting with adhoc, administrative requests and projects as required
• Liaising with internal departments, where required
• Prioritising the workload effectively by deadline, importance and time sensitivity
• Actively participating in all relevant training
• Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/high workload
• Supporting the wider business where required and necessary, including other members of the wider support and different legal teams, both proactively and at the request of the EA/LA team leaders
• Ensure that personal and team working areas are always kept tidy and professional
• Attend both team and firm wide meetings and trainings where scheduled
• Any other duties within the scope and spirit of the post as required

Personal Attributes

• Flexible and dependable, able to take initiative
• Able to remain calm under pressure and work to tight deadlines and defined Standard Operating Procedures
• Conscientious, approachable and enthusiastic
• Able to quickly build confidence, respect and trust with others
• Have a positive approach to daily tasks and have a solution and service delivery focused working method
• Adaptable to change
• Team player
• Excellent interpersonal skills
• Solutions focused
• Have a high level of confidentiality and integrity
• Exceptional attention to detail

Rewards and Benefits:

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

• 25 days holiday, plus bank holidays
• Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
• Life Assurance
• Private Medical Insurance
• Dental Insurance
• Health Assessments
• Cycle-to-work scheme
• Discounted gym memberships
• Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com.

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