Office Assistant

Matillion is The Data Productivity Cloud.

We are on a mission to power the data productivity of our customers and the world, by helping teams get data business ready, faster. Our technology allows customers to load, transform, sync and orchestrate their data.

We are looking for passionate, high-integrity individuals to help us scale up our growing business. Together, we can make a dent in the universe bigger than ourselves.

About the Role

Are you an enthusiastic and proactive individual looking to support a dynamic team in a fast-paced, global environment? We are seeking an Office Assistant to support the EA to the CEO at Matillion, a leading tech company, at our luxurious HQ near Spinningfields, Manchester. This predominantly office-based role (4–5 days per week) is a unique opportunity to work closely with the Senior Executive Assistant to the CEO, providing essential support with diary management, expenses, ground travel arrangements, and other administrative tasks.

In this role, you’ll assist the EA to the CEO in managing day-to-day operations, helping to streamline workflows and free up time for high-priority initiatives. You will also collaborate with the Office Manager to tackle day-to-day tasks, particularly during busy periods or when executives are in the office for meetings. Key responsibilities include organising meetings, assisting with office events, and welcoming guests and executives. If you’re a self-starter with a passion for organisation and a knack for creating seamless experiences, this is your chance to be part of an energetic team in one of the most exciting industries today.

What you will be doing

• Administrative Support: Provide comprehensive support to the CEO team, including diary management, travel arrangements, daily office transport, and expenses. Assist with events, meetings, and other office-based tasks while deputising for the EA to the CEO.
• Event and Team Coordination: Organise department events in collaboration with the EA to the CEO, Office Manager, and wider EA team. Support department planning, calendars, and foster strong relationships across teams.
• Relationship Building: Build and maintain strong relationships with all departments to ensure seamless communication and collaboration.
• Cultural Leadership: Lead by example in upholding company policies, processes, and the code of conduct. Promote inclusion, diversity, and safeguard company culture by addressing issues proactively.
• Flexibility and Commitment: Work flexibly across time zones, meet tight deadlines, and be office-based in Manchester 4-5 days per week to support the dynamic needs of the role.

What we are looking for

• Technical Skills: Proficient in G Suite and/or MS Office, with experience managing schedules, documents, and correspondence in an office assistant or administrative role.
• Relationship Building: Proven ability to build professional, collaborative relationships across teams and departments, fostering effective communication and teamwork.
• Detail-Oriented and Organised: Strong focus on accuracy and detail, with the ability to prioritise multiple tasks and take ownership of them through to completion.
• Discretion and Adaptability: Demonstrates discretion and confidentiality, with a flexible approach to working across time zones and adapting to non-standard hours when needed.
• Culture and Values: Enthusiastic about working in a company that prioritises culture and values, contributing positively to a supportive and inclusive environment.

At Matillion, we are committed to providing competitive salaries in line with market standards. Our estimated compensation range for this position is £25,000 – £35,000, but the final salary will be based on your relevant skills, experience and qualifications demonstrated in the hiring process.

Matillion has fostered a culture that is collaborative, fast-paced, ambitious, and transparent, and an environment where people genuinely care about their colleagues and communities.

Our 6 core values guide how we work together and with our customers and partners. We operate a truly flexible and hybrid working culture that promotes work-life balance, and are proud to be able to offer the following benefits:

• Company Equity
• 30 days holiday + bank holidays
• 5 days paid volunteering leave
• Health insurance
• Life Insurance
• Pension
• Access to mental health support

More about Matillion

Thousands of enterprises including Cisco, DocuSign, Slack, and TUI trust Matillion technology to load, transform, sync, and orchestrate their data for a wide range of use cases from insights and operational analytics, to data science, machine learning, and AI.

With over $300M raised from top Silicon Valley investors, we are on a mission to power the data productivity of our customers and the world.

We are passionate about doing things in a smart, considerate way. We’re honoured to be named a great place to work for several years running by multiple industry research firms.

We are dual headquartered in Manchester, UK and Denver, Colorado.

We are keen to hear from prospective Matillioners, so even if you don’t feel you match all the criteria please apply and a member of our Talent Acquisition team will be in touch. Alternatively, if you are interested in Matillion but don’t see a suitable role, please email talent@matillion.com.

Matillion is an equal opportunity employer. We celebrate diversity and we are committed to creating an inclusive environment for all of our team. Matillion prohibits discrimination and harassment of any type. Matillion does not discriminate on the basis of race, colour, religion, age, sex, national origin, disability status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by law.

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