Office Assistant I

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position Title:

Office Assistant I

Job Description:

POSITION TITLE:Office Assistant I
STATUS:Part time
DEPARTMENT: Business education
DIVISION: Academic Affairs
CLASSIFICATION: Non-exempt
UNION: TOSSC-AFT Local 604
REPORTS TO: Department Chair
PLACEMENT: Grade 102
HIRING RANGE: $17.62 – $18.68 hourly
Competitive starting pay is dependent on education and experience. JJC offers regular full-time positions a variety of fringe benefits including retirement benefits, holidays, personal time, and other discounts/reimbursement for classes.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY
To provide clerical support for the full-time secretary and department chair in assisting the department’s staff and faculty.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1. Assist with the preparation, marketing and hosting of Department recruiting, retention, academic and social events on campuses and at education centers.
2. Compile data regarding class enrollments and enrollment trends as directed by Chair.
3. Receive and direct visitors, handle phone calls, take and relay phone messages, and provide information requested information regarding courses, programs and scheduling.
4. Assist in ordering and maintaining inventory of textbooks, including communicating with publishers regarding student and faculty needs.
5. Order and maintain inventory of supplies. Stock classrooms with teaching supplies as necessary.
6. Order and maintain inventory of marketing materials for recruiting events. Work with Department Transfer Coordinator to set up university recruitment visits to Department.
7. Assist Faculty in preparing written correspondence and documents. Assist Adjunct Faculty in copying course materials as needed and in providing technical support.
8. Assist in maintaining Department calendar of events and for use of Business Computer Lab.
9. Create and update course and program flyers with program effectiveness goals and learning outcomes. Work with Persistence and Retention Faculty Coordinator to create events and materials to support students.
10. Assist Chair and Program Coordinators in collating data for APUs. Assist Chair in maintenance of documents and data for ACBSP accreditation.
11. Update and maintain department syllabi.
12. Work with Faculty Curriculum Coordinator to assemble material for committee submission.
13. Maintain matrix of classroom utilization.
14. Assist in maintaining department Website and Facebook.
15. Prepare student data requests to Office of Institutional Research as directed by Chair and Department Coordinators.
16. Provide back up support for departmental full-time administrative assistant as assigned.
17. Perform related duties as assigned.

MINIMUM QUALIFICATIONS
1. High school diploma or equivalent plus some additional secretarial training.
2. One (1) year secretarial and office experience.
3. Ability to type accurately and proofread carefully.
4. Experience with word processing, spreadsheets, and database software.
5. Ability to work both independently and as a team member.
6. Willingness to work cooperatively with others.
7. Ability to handle confidential information with care and prioritize duties
8. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
9. Demonstrated commitment to the college’s core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

PREFERRED QUALIFICATIONS
1. Associate’s degree.
2. Experience in the Academic Affairs area.
3. Knowledge of Colleague, Curriculog, and Verba applications.
4. English and Spanish verbal and written communication proficiency.
5. Demonstrated multicultural competence.

PHYSICAL DEMANDS
1. Normal office physical demands.
2. Ability to travel between campus locations and to and from community events.

WORKING CONDITIONS
1. Duties are performed indoors in the usual office environment.

Full Time/Part Time:

Part time

Union (If Applicable):

Scheduled Hours:

28

Benefits

Click on the link below for information about JJC’s Benefits:

Total Rewards jobs-near-me.org Joliet Junior College

ANTI-DISCRIMINATION STATEMENT
Joliet Junior College is committed to maintaining an environment that is safe and free from discrimination, harassment, and misconduct on the basis of sex, which includes sexual orientation or gender-related identity. The College prohibits sexual harassment, sexual assault, sexual misconduct, stalking, and relationship/dating violence has put measures in place to ensure a safe and healthy educational and employment environment, and meet legal requirements in accordance with: Title IX of the Education Amendments of 1972 (Title IX), which prohibits discrimination on the basis of sex in the College’s programs or activities; relevant sections of the Violence Against Women Reauthorization Act; Title VII of the Civil Rights Act of 1964, which prohibits discrimination on the basis of sex or sexual orientation, including gender-related identity; and the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), which requires timely warning to the community of certain immediate threats.