Office Coordinator

Job title:

Office Coordinator

Company

Pathway Serious Mental Illness Society

Job description

Administrative Support· Greet visitors and manage front desk operations; phone calls and emails· Provide administrative support for meetings· Prepare monthly administrative, member and donor reports· Assist with monthly newsletter content or logistics· Support grant research and application preparation and tracking· Compile stats for board reports or fundraising appeals· Help plan or prep for upcoming programs, events and campaigns· Coordinate recruitment, registration and recognition of volunteers· Help coordinate special eventsData Entry & Filing· Input donation and membership data· Upload documents and contact information to shared drives or Salesforce· Manage Master Stats document for programs· Monitor and renew licenses or subscriptions· Ensure document retention policies are followedFinance & Budget· Submit invoices and track office expenses· Support monthly budget reconciliation· Scan and file receipts and records for audit

• Processes one-time and monthly donations, issues, email tax receipts, record members, donors and sponsors information on database

• Prepares deposit slips and makes the deposit at the bank

• Administers petty cash according to established policies and procedures

Qualifications & Experience· Three years administrative experience (Non-profit experience is an asset)· Demonstrated ability to be organized with an attention to detail· Ability to organize workload, set priorities and work independently· Commitment to quality, equality, diversity, and inclusion· Proficient with MS Office, Teams, SharePoint, Canada Helps, Salesforce, Canva (Proficiency with AI an asset)· Excellent relationship management skills (Volunteer coordination an asset)· Previous experience applying for grants is an asset· Ability to work efficiently and keep personal information confidential

Expected salary

Location

North Vancouver, BC

Job date

Wed, 16 Jul 2025 01:37:50 GMT

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