Office Coordinator

jobs-near-me.org

<div class="isg-job-description“>Overview

84 Lumber – Components Division

The Components Coordinator is responsible for supporting daily administrative and customer service functions within the plant.

This role serves as a key liaison between customers, sales, design, and production teams to ensure accurate order processing, scheduling, invoicing, and timely delivery of 84 Components products.

1st Shift- Monday thru Friday 7:00am to 5:00pm

Key Responsibilities

• Reconcile customer purchase orders with 84 Components selling prices and resolve discrepancies prior to order processing.

• Enter orders into the production schedule while balancing allotted man-hours and shipping capacity.

• Verify and confirm ship dates at least three (3) days prior to delivery.

• Track quotes and conduct quote follow-ups.

• Obtain required delivery permits and documentation.

• Send order confirmation sheets detailing quantities, pricing, and delivery dates.

• Ensure customer-signed authorization is received for all order changes prior to implementation.

• Review production schedules daily to confirm accuracy and completeness; communicate delivery changes to customers as needed.

• Obtain customer approvals according to company Policy & Procedure (P&P) requirements.

• Support sales staff by providing accurate quote and order information.

• Follow up on build-and-hold orders in a timely manner.

• Maintain organized filing systems, bin systems, and a clean, orderly work area.

• Perform invoicing for shipped orders and ensure accurate customer billing.

• Complete administrative duties including filing, phones, mailings, and new hire processing.

• Perform additional duties as assigned to support efficiencies within Sales, Design, and Production teams.

Required Skills & Qualifications

• Strong attention to detail and organizational skills.

• Ability to follow established processes and procedures.

• Excellent verbal and written communication skills.

• Customer service experience via phone and email (scheduling, quote follow-up, service).

• Proficient in computer data entry for quotes, orders, and invoicing.

• Administrative and clerical experience.

• Working knowledge of:

  • Word processing software

  • Spreadsheet software

  • Internet-based systems

• Ability to read and comprehend policies, procedures, and other documentation.

• Ability to write routine reports and correspondence.

• Ability to apply common-sense reasoning to solve problems in standardized situations.

Why Join 84 Lumber?

84 Lumber is a nationally recognized leader in the building materials industry and is proudly family- and woman-owned. We are committed to developing our people and offering long-term career growth opportunities.

Benefits Include

• Competitive pay

• Medical, dental, and vision insurance

• 401(k) with company match

• Paid time off and paid holidays

• Career growth and advancement opportunities

• Training and development programs

Responsibilities

Customer interaction via telephone and e-mail (schedule, quote follow up, service)

Computer input of quotes and orders while maximizing schedule

Invoicing of shipped order and appropriate billing of each customer

Administrative duties to assist in business operations (filing, phones, mailings, new hire processing)

Duties as assigned to create efficiencies within Sales, Design and Production groups.

Qualifications

Word Processing Software

Spreadsheet Software

Internet Software

Ability to read and comprehend documents (i.e. policy and procedure manuals); write routine reports and correspondence; speak/present in front of a small group.

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form; deal with problems involving several concrete variables in standardized situations.

EOE of Minorities/Females/Vets/Disability

 

To help us track our recruitment effort, please indicate in your cover/motivation letter where (usajobvacancies.com) you saw this job posting.