BBSI
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Office Manager
? South San Francisco, CA (Onsite)
? $80,000 – $100,000 + Bonus (historically $8K-$10K)
? Full-Time jobs-near-me.org Monday-Friday, 7:30 AM – 4:00 PM
About the Role
We are seeking a reliable and proactive Office Manager to oversee day-to-day administrative operations for our South San Francisco office. This role is critical to maintaining a smooth, organized, and efficient workplace, supporting both office and field teams.
This position is open due to a planned transition, with a 10-week overlap to ensure thorough training and knowledge transfer from the current Office Manager.
Team & Reporting Structure
- Reports directly to Marty
- Oversees 4 office staff
- Supports 11 field staff
- Works closely with AR personnel and administrative team
Key Responsibilities
- Manage daily office operations and administrative workflows
- Oversee accounts receivable and accounts payable processes
- Perform bank reconciliations, bookkeeping, and payroll
- Handle prevailing wage administration (basic level)
- Support HR functions, including employee documentation and coordination
- Process insurance certificates
- Supervise front office activity, including phone coverage (3 staff members)
- Develop and implement Standard Operating Procedures (SOPs) to improve efficiency
- Ensure accurate record-keeping and compliance with company standards
What We’re Looking For
- Prior experience in office management, accounting, or administrative leadership
- Background in construction or a related industry strongly preferred
- Open to candidates from other fast-paced industries (e.g., food service) with strong operational experience
- Working knowledge of AR/AP, payroll, and bookkeeping
- Strong communication skills with the ability to interact effectively with field teams
- High level of trustworthiness, reliability, and accountability
- Proactive mindset with the ability to identify gaps and implement improvements
- Comfortable working fully onsite
Why Join Us?
- Stable, team-oriented work environment
- Opportunity to step into a well-established role with structured training
- Competitive salary + bonus potential
- Comprehensive benefits package, including:
- 401(k)
- Health, dental, vision, and life insurance
- Paid time off
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