Office Manager

Our purpose is to positively impact people’s lives every day in every home around the world! We work very hard to provide our consumers with high-quality, exciting 5-star products that make life easier. We thrive on passion and innovation and are looking for great people, with great ideas, who want to build the next big thing and develop while they do.

JOB TITLE: Office Manager

REPORTS TO: Senior Facilites Manager UK/EU

LOCATION: Leeds

Our mission to positively impact people’s lives every day in every home around the world allows our employees to be thinkers and tinkerers, designers and doers, creators and number crunchers, makers of things they love. As we continue to grow, we are excited to add an Office Manager to our EMEA team.

OVERVIEW:

The Office Manager plays a crucial role in ensuring the smooth and efficient operation of the office environment. This role involves overseeing various administrative tasks, managing office resources, and providing support to both employees and management. The Office Manager is responsible for creating a productive and organized workplace.

Here are some of the EXCITING things you’ll get to do (RESPONSIBILITIES):

Administrative Support:

• Handle day-to-day administrative tasks, answering emails, reviewing contracts.
• Coordinate and scheduling appointments, meetings, and conferences.
• Maintain and organize office files, records, and documentation.

Facility Management:

• Oversee the maintenance and upkeep of the office space.
• Coordinate with vendors for office supplies, equipment, and services.
• Ensure a clean, safe, and comfortable working environment.
• Liase with the landlord to escalate building issues.
• Organizing the office layout by assisting any desk moves, keeping floor plans up to date and escalating issues with space.

Human Resources Support:

• Assist in the onboarding process for new employees.
• Responsible for undertaking office tours for all new joiners.

Financial Management:

• Manage office budgets and expenses.
• Process invoices, track expenditures, and reconcile financial records.
• Work closely with the finance department to ensure financial compliance.

Communication and Coordination:

• Serve as a point of contact between employees and management.
• Coordinate with different departments to facilitate communication and collaboration.
• Distribute relevant information to staff members as needed.

Supervision and Leadership:

• Line manager to the office receptionist based in Leeds.
• Foster a positive and inclusive work environment.
• Conduct performance reviews and address any issues or concerns.

Event Planning:

• Plan and coordinate office events, team-building activities, and celebrations.
• Help coordinate company meetings and training sessions.

Technology and IT Support:

• Collaborate with the IT department to address technical issues.
• Ensure the availability and functionality of office equipment and technology.

ATTRIBUTES & SKILLS (REQUIREMENTS):

• Proven experience as an office manager or in a similar administrative role.
• Positive attitude.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in office software and basic knowledge of IT systems.
• Ability to work independently and collaboratively in a fast-paced environment.

At SharkNinja, Diversity, Equity, and Inclusion are vital to our global success. Valuing each unique voice and blending all of our diverse skills strengthens SharkNinja’s innovation every day. We support ALL associates in bringing their authentic selves to work, making an impact, and having the opportunity for career acceleration. With help from our leadership, associates, and our community, we aim to have equity be a key component of the SharkNinja DNA.

YOUR ROLE in leading our SUCCESS DRIVERS & representing our UNIQUE MINDSET

• Lead us to be “RARELY SATISFIED”
• Make things better each day; “PROGRESS OVER PERFECTION”
• Use your knowledge of our consumer, understand that “DETAILS MAKE THE DIFFERENCE”
• Deliver something great; “WINNING IS A TEAM SPORT”
• Be clear and honest, “COMMUNICATING FOR IMPACT”

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SharkNinja’s Candidate Privacy Notice can be found here: https://www.sharkninja.com/candidate-privacy-notice/ 

We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, disability, or any other class protected by legislation, and local law. SharkNinja will consider reasonable accommodations consistent with legislation, and local law. If you require a reasonable accommodation to participate in the job application or interview process, please contact SharkNinja People & Culture at accommodations@sharkninja.com

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