Office Manager / Executive Support – New York, NY

Calendar Management

• Manage the scheduling of meetings for VP, Estimating & Bidding, VP, Supply Chain, General Counsel and VP, Contracts Management, SVP, Business Development.

Exception Reporting

• Request, collect and process monthly salary exception reporting for COO, Estimating & Bidding, Supply Chain, Legal, Contracts Management, Business Development, , and QHSE departments.

Travel & Expense Management

• Process Concur expenses for COO, VP, Estimating & Bidding, VP, Supply Chain, General Counsel and VP, Contracts Management, SVP, Business Development.

• Coordinate travel for, VP, Estimating & Bidding, VP, Supply Chain, VP, General Counsel and VP, Contracts Management, SVP, Business Development.

Purchasing & Payables

• Provide purchasing support by addressing invoices, tracking budgets, managing accruals, submitting Check Requests, and tracking billing information for Legal, Estimating and Bidding, Business Development, Contracts Management and Facilities departments.

Facilities Support

• Coordinate and provide support for events conducted in the New York City office.

• Conduct audits of New York City employee office attendance and provide a report to VP, HR and DE&I weekly.

• Collect and distribute mail for Executives, Legal, Contracts Management, Supply Chain, Estimating and Bidding and Business Development departments (Cheshire employees only).

• Periodically inventory and, if necessary, order supplies for the New York City office.

Legal Department Administrative Support

• Enter legal deadlines into a department calendar.

• Filing (creating and archiving)

• Send form letters to multiple parties

Act as the liaison with IT for hardware and software issues for, VP, Estimating & Bidding, VP, Supply Chain, General Counsel and VP, Contracts Management, SVP, Business Development.