Office Manager & People Administrator

More Than Just A Job

Proud to be a B-Corp and winner of the 2024 King’s Award for Enterprise in Sustainable Development, since 2015 we’ve been on a mission is to make healthy eating easy. 

We are the most loved UK recipe box, we supply incredible, mindfully sourced ingredients to empower people to live healthier lives, whilst using our expertise to educate and reduce our impact on the environment.

What we are looking for

We are looking for a dynamic and proactive Office Manager & People Administrator to join our People team, supporting two incredible brands sharing the same office space: Mindful Chef and SimplyCook. The primary focus of this role is to foster happy and healthy teams by creating an engaging, inclusive, functional and safe office environment.

As the Office Manager & People Administrator, you will be responsible for all the office health & safety compliance whilst coordinating office events & uplifting initiatives to enhance the employee experience. You’ll also play a vital role in the People team with key administrative responsibilities, including onboarding and offboarding new starters, responding to workplace queries, managing work equipment, as well ensuring office functionality and aesthetics.

Sound like more than just a job? Join the dream team

Standard hours: 8:45am – 5:45pm but subject to reasonable adjustments e.g. after hour office events.

Split: Onsite Mon-Thurs in the office & option to work from home on Friday. 

Office location: Wandsworth London with monthly travel to our Redditch office. 

You are

Skills and experience:

• Strong organisational and multitasking skills, with the ability to work across multiple brands and projects.
• Previous experience in an office management or similar administrative role is desirable but not essential.
• Excellent interpersonal and communication skills, with a natural ability to foster a positive environment.
• A proactive approach to problem-solving and the ability to work independently.
• Familiarity with health & safety standards and compliance requirements (training can be provided).
• A can-do attitude with demonstrated capacity to problem solve and seek solutions, flexibly manage multiple activities, and prioritise tasks to meet deadlines.

You will

General Office Duties:

• Main point of contact for employees, visitors, and vendors.
• Manage office supplies, equipment, food orders, and office budgets.
• Oversee office maintenance, repairs, and workplace needs.
• Ensure a well-functioning and safe environment.
• Serve as the first point of contact for employee queries about office equipment, supplies, and general workplace needs.
• Manage office maintenance, repairs, and contracts to ensure a smooth and well-functioning environment.

Employee Engagement & Culture:

• Organise office events and wellbeing initiatives for both London and Redditch offices.
• Coordinate company updates, celebrations, and monthly induction meetings.
• Promote company values and boost morale around office attendance and events.
• Support and coordinate our Diversity & Inclusion agenda – end-to-end management of our yearly D&I initiatives: including but not limited to themed lunches, lunch & learns, educational quizzes, etc.

Health & Safety Compliance:

• Serve as Health & Safety Officer, ensuring legal standards and best practices.
• Conduct risk assessments, safety drills, and maintain emergency protocols.

Onboarding & Offboarding:

• Coordinate onboarding and workspace setup for new starters.
• Support offboarding, ensuring company property is returned and accounts are deactivated.

Administration support: 

• Track, maintain and update training needs on all Nestle requirements
• Coordinate and support the People team with the administration of employee benefits.
• Troubleshoot basic IT equipment issues or liaise with internal / external parties on more complex problems.

Your profile

Personal Attributes:

• Positive and Solutions-Oriented: Focuses on finding solutions and outcomes, with a steady focus on stakeholder impact.
• Adaptable and Open to Change: Embraces change, stays flexible, and remains open to feedback and new ideas.
• Growth Mindset: Thrives in challenges, eager to learn and grow with changing priorities.
• Detail-Oriented and Organized: Ensures tasks are precise and follow-through is maintained, creating a positive, productive environment.
• Proactive and Resourceful: Takes initiative to identify and address issues before they arise, constantly improving processes.

Why us?

• A competitive package that rewards your skills and dedication.
• Be part of a Better Business (B-Corp), making a positive impact on profit, people, and planet.
• Join an award-winning startup backed by the largest food and beverage company globally.
• Experience a workplace that feels like home, complete with free meals, a gym, a vertical farm, and pet-friendly policies.
• Prioritise your well-being with perks like Vitality health insurance, access to learning resources, mental health support, a generous holiday package (30 days + bank holidays), summer hours with earlier finish on Fridays during the months of June, July and August.
• Enjoy a 50% discount on all Mindful Chef products.
• Enhanced policy of 6 months full pay primary parental leave and 6 weeks full pay secondary parental leave.
• Option to work from home on Fridays.

The process

• Meet the Talent team: 30 minutes informative interview via google meet
• Meet the Head of People: 45 minutes competency-based interview via google meet
• Meet the CPO: 45 minutes coffee chat with the CPO in person

About us

We are MINDFUL. This is intrinsic to everything we do. From the healthy recipes we design, to the local, expert and caring suppliers we select and the way we treat each other, our customers and our environment.

We are PERSONAL. We started Mindful Chef with our friends and families as customers and those are the kind of relationships we want to maintain however big we grow. Being real and true to ourselves and each other.

We are UNAFRAID. We want to be the best – to challenge conventions, to think differently and be imaginative in how we solve problems. Brave enough to take on the big players and to do what’s right even when it’s difficult.

Equal Opportunities

At Mindful Chef, we embrace diversity and inclusion as a foundation that enriches our culture and fuels the success of our business. We are mindful of everyone’s differences and we take pride in the unique perspectives, experiences, and talents that each individual brings to our team.

We are unafraid to tackle biases and challenge stereotypes, fostering an inclusive environment where everyone feels valued and empowered to contribute their personal strengths. Our commitment to diversity is not just a policy; it’s a personal and collective responsibility that we take to heart.

We believe that by being mindful of our differences, unafraid to confront barriers, and embracing the personal stories and journeys of our team members, we can achieve greater innovation, creativity, and harmony in the workplace. Together we celebrate diversity, and together, we are better.

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