Oncology New Patient Coordinator

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Inova Schar Cancer Center is seeking an Oncology New Patient Coordinator. This position supports Breast Medicine Oncology. This role is full-time, days shift office hours 8:00am-5:00pm

The Oncology New Patient Coordinator assumes responsibility and accountability for the intake of new patients in the Cancer Service Line by ensuring a smooth and seamless experience for patients, physicians and staff. Creates a culture of excellence regarding patient service while displaying high levels of collaboration with Cancer Center physicians, referring physicians and their staff to provide timely/comprehensive care to patients. Promotes safety and quality by accurately performing work, evaluating/improving processes and adhering to policies and standards. Utilizes multiple patient information systems with a high degree of accuracy while ensuring that there is comprehensive and retrievable information on all patients for management of the oncology program and reporting of outcomes data.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off and paid parental leave.

Job Responsibilities

• Adheres to and promotes compliance with The Joint Commission and hospital safety/privacy policies and practices; Demonstrates competence in the use of Epic, Aria and other systems to schedule patient appointments, document and maintain quality data.
• Accurately enters new patient information into the Epic questionnaire such as intake date, insurance status, demographics, referring provider, consult appointments, internal/external referral source, family history, smoking history and other pertinent information.
• Serves as the first point of contact for Oncology patients entering the Cancer Center and creates a seamless model of access and coordination for all patients through the use of Lean methodologies and error reduction techniques.
• Schedules new patient visits with the interdisciplinary care team (i.e. surgery, plastics, radiation oncology, medical oncology and Life with Cancer) by using the electronic medical records or other scheduling systems.
• Obtains accurate and detailed information on each patient from multiple facilities by the scheduled appointment date such as prior medical history, financial status, release forms as well as outside records, results, films and slides.
• Responsible for the complex coordination and scheduling of diagnostic tests, procedures and physician visits.
• Works with patients and families to assess their needs and any barriers associated with obtaining cancer care while providing individualized assistance to help overcome barriers and facilitate timely access to cancer care.
• Partners with the Patient Experience team and the Oncology Patient Advocacy Group to identify and problem solve services or customer needs to improve patient/family experience.
• May perform additional duties as assigned.

Minimum Requirements
Certification – Certified Healthcare Access Associate or Certified Healthcare Access Manager within 1 year of employment.

Experience – 3 years of relevant experience within a customer service or office setting.

Education – Associate’s degree in related field (2 years additional experience in lieu of degree).

Preferred Qualifications

Experience- Oncology experience preferred.

2 years of work in patient registration using EPIC preferred.

As a recipient of federal financial assistance, Inova Health System (“Inova”) does not exclude, deny benefits to, or otherwise discriminate against any person on the basis of race, color, national origin, sex, sexual orientation, disability, or age in admission to, participation in, or receipt of the services or benefits under any of its programs or activities, whether carried out by Inova directly or through a contractor or any other entity with which Inova arranges to carry out its programs and activities.
This policy is in accordance with the provisions of Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Section 1557 of the Affordable Care Act, and regulations of the U.S. Department of Health and Human Services issued pursuant to these statutes at 45 C.F.R. Parts 80, 84, 91 and 92, respectively.

 

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