Operations and Administration Specialist

Overview

What You’ll Be Doing

Cadmus is looking for an Administration Specialist who will provide comprehensive administrative support to the UK team with administrative and compliance tasks and management of daily operations. The ideal candidate will have strong organizational skills, attention to detail, and the ability to take initiative and manage multiple tasks efficiently. This role requires good communication skills and the ability to work well with others, as the Administration Specialist will interact with various teams and external stakeholders. Prior experience in an executive support and/or administration is essential.

Who We Are

At Cadmus, we recognize that solving the world’s most challenging problems can’t be accomplished alone and require bespoke solutions. That’s why we look for team players and problem solvers who are driven to use their unique perspectives and intellectual curiosity to help deliver breakthrough solutions that achieve transformative goals. As part of the team, you’ll collaborate with leading experts to help our clients across the globe. 

Cadmus’ mission is to deploy industry-leading expertise to help our clients achieve extraordinary results that strengthen society and the natural world. We offer competitive compensation and benefits, a vibrant and collaborative work environment, and opportunities for professional growth. We are committed to advancing diversity, fostering a culture of equity in the workplace and society, and maintaining an accessible and inclusive environment where all employees feel connected, respected, and valued.

Cadmus’ International Development Division (IDD) is a leading provider of analytic and economic consultancy services worldwide. We currently work in more than 50 countries leveraging our global presence in Washington DC, London, and Germany. From improved transparency and deeper stakeholder engagement to more effective policies and more resilient businesses, we deliver results that positively impact economic growth, human development, poverty reduction, and the natural world. IDD focuses on a range of economic, governance, and environmental development subject matter areas including Trade & Logistics; Economic Policy & Governance; Private Sector Development; Digital Transformation; Women’s Economic Empowerment; Structured Finance and Investment; Environment, Climate, and Resilience; Clean Energy; and Monitoring, Evaluation, and Learning.

Cadmus’ UK subsidiary is an integral part of our International Development Division and provides a range of services to UK, EU, and other international donors.

Responsibilities

• Provide effective operational and administrative support to Cadmus’ UK Team, with focus on operations (people, programs and offices) and compliance activities
• Schedule and manage appointments, meetings and conferences and support with organizing staff strategy and social events
• Provide support to the Head of Operations and Compliance with internal and external compliance and operational reporting
• Support operations and compliance activities and projects including drafting inputs, tracking deadlines, coordinating tasks, communications and stakeholder inputs
• Support implementation of Nathan’s Travel and Duty of Care Policy. This includes, amongst others, support with obtaining visas, organising security training, liaising with external support specialists, including insurance, travel security and travel assistance contacts
• Assist with research and data collection for operations, compliance and business development activities
• Assist accounting with invoicing and other ad-hoc tasks, including keeping corporate records up to date
• Draft, proofread, format and distribute internal and external communications such as memos, letters, emails bulletins, news stories and case studies
• Provide support with formatting and proof-reading of other business lines’ documents, CVs, presentations, reports, etc
• Handle data entry, filing and retrieval of important documents and ensure records are kept in line with data protection and retention policies
• Support implementation of Cadmus’ supply chain management policy, including vetting and compliance of external vendors, sub-contractors and service providers
• Under the supervision of the Head of Operations and Compliance, oversee operations and administration vendor/service provider contract and relationship management
• Ensure effective office facilities management, coordinating office space planning, maintaining the office environment, managing facilities compliance management and handling maintenance issues
• Act as a point of contact and interface between staff and external vendors and service providers
• Act as pint of contact for office/building management and maintain effective and cooperative relationships with the landlord
• Maintain stocks of stationery and office supplies
• Support with other administrative and support duties as may be required from time to time

Qualifications

• At least 5 years’ experience in executive support and/or administration in a professional services environment, working to senior management/executives
• Strong communication skills in English, both written and verbal and effective interpersonal skills
• Efficient organisational, time management and attention to detail skills
• Ability to plan-ahead, prioritise, with strong organisational skills
• Flexibility and the willingness to get things done, supporting others, as necessary and with understanding how role contributes to wider organisational goals
• Self-motivated and able to work with limited supervision using own initiative to resolve issues and progress actions
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) and competent with use of office IT systems and hardware

Preferred Qualifications:

• Expertise and experience of office/facilities management in a professional services environment
• Expertise and proven experience of managing in-house and outsourced services in a multi-contract environment
• Knowledge of ISO Quality Management protocols desirable
• Experience of being exposed to sensitive information and ensuring confidentiality of the information
• Experience of working in a fast-paced environment
• Right to work in the United Kingdom

Additional Information:

Based on eligibility, Cadmus offers a competitive salary, pension plan, private medical and life assurance policy, discretionary performance-based bonus, and flexible working arrangements.

We value the critical role safety and health protocols that contribute to all team members’ success and work together to align and comply with all applicable safety and health mandates, including those related to COVID to ensure a safe and valuable work environment.

Cadmus is an Equal Opportunity Employer and prohibits unlawful discrimination. We are committed to providing a respectful workplace where equal employment opportunities are available to all applicants and employees without regard to age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion/belief, sex (gender) and sexual orientation or any other characteristic protected by applicable law.

Cadmus is committed to the safety and protection of all children, vulnerable and at-risk individuals, and intends that their welfare will at all times be the paramount consideration. We require all employees to abide by policies on safeguarding and comply with the Cadmus UK Code of Business Conduct. This job offer will also be subject to a minimum of two satisfactory references.

Learn more about Cadmus by visiting our website at: http://www.cadmusgroup.com

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