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Operations Associate, GS6, Temporary Appointment (364 day), Khartoum, Sudan # 134344 (open to Sudanese nationals)

  • Contract
  • Sudan

UNICEF Global

https://www.unicef.org

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UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to dedication

[Include information about the country/specific programme. Ideally include a link to a video]

How can you make a difference? 

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

1. Appropriate and consistent interpretation and application of policies and procedures timely implemented to support operations at the sub-country levels.

Provides practical input on implementation of operations guidelines, in close coordination with the

Administrative Officer, Programme Manager/ the Head of Office and operation staff.

Supports the Administrative Officer, Programme Manager and the Head of Office, and updates staff on

operations policies, procedures rules and regulation.

Implements the appropriate application and interpretation of operations rules, regulations, policies and

procedures. Briefs and assists arriving and departing staff on basic operations procedures and requirements.

Contributes to recommendations on the improvement of internal controls systems taking into account the prevailing conditions in the locality.

Keeps supervisor abreast of potential problem areas, prepares reports on administrative matters as required.

2. The budget preparation, implementation, and payment are properly administered in the area of operations management and services.

Assists supervisor in preparing estimates on office premises, supplies, and equipment requirements for budget preparation purposes.

Assists zone offices in the establishment and maintenance of operations services and the administrative budget.

Responsible for collecting invoices and filing documents for approval and thereafter processing in VISION

including uploading electronic files and verifies results to destination system.

Responds to client transaction status and other inquiries.

3. Delivery of operation support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security.

Provides operations support and services to sub-country (zone) offices and out postings, where applicable,

including preparation and funding of service contracts, preparations of requisitions for all operations supplies and guidance on administrative procedures.

Assists the Administrative Officer, Programme Manager/ the Head of Office in the establishment and

maintenance of arrangements related operations services for the running of the office, guest house, transport, localised procurement, safety/security, operations of office Cash-on-hand/Petty Cash Accounts and support of programme implementation in the field.

4. Property management of administrative supplies, office equipment, vehicles and other properties is effectively performed.

Supports management of administrative supplies, office equipment and vehicles, updating inventory of items, serving as ex-officio member to the Property Survey Board where applicable (as applicable). Assists supervisor in Property Survey Board submissions, preparing minutes of meetings. Assists supervisor in executing PSB recommendations approved by the Programme Manager/ the Head of Office.

Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.

Responsible for the field office’s fleet management and daily schedules of the drivers and vehicles.

5. All operations transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations.

Ensures that all operations transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations.

Contributes to the reviews of contractual arrangements related to operations support (i.e. courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.) to ensure that the terms and conditions of all contracts are being adhered to by providers of goods and services. Proposes to supervisor any changes that may be required.

Monitors payments against contractual obligations and supports the operations of office Cash-on-hand account.

6. All travel and transportation arrangements are made in a timely manner to support staff’s and guests’ traveling and movement.

Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security

clearance, and documentation procedures.

Extracts, inputs, maintains, and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel

Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records.

Monitors travel certification and report back to the team.

7. Events and logistics are effectively organized and coordinated.

Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.

Arranges times through liaising with participants over availability.

Liaises with budget focal points and section over costs and needs.

Prepares background materials for participants and uploads cleared materials on the intranet.

Prepares and maintains agendas on meetings and events related to the work group commitments.

8. Staff capacity is enhanced through active staff learning/development programmes in the area of operations support and services.

Develops training activities to ensure effective performance and efficiency in operations services management.

Implements effective staff learning and development programme activities for capacity building.

Contributes to workshops for staff’s competency building, staff learning and development, career development.

9. Effective working relations are maintained with other agencies, local authorities and implementing partners.

Supports effective working relations with other agencies, local authorities and implementing partners on issues relating to operations matters through information exchange, collaboration, and harmonization.

Cooperates with other UN agency counterparts in the UN reform initiatives (including common services and premises agenda, etc.).

10. Performs any other duties and responsibilities assigned as required.

Any other assigned operations support responsibilities and services are effectively carried out and delivered

Provides travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies.

If you would like to know more about this position, please review the complete Job Description here: Download File Operations Associate TOR G6 Khartoum.pdf 

To qualify as an advocate for every child you will have…

Minimum requirements:

  • Education:
    Completion of Secondary School, preferably supplemented by technical or university level courses in
    administration, finance, or any other related field of discipline relevant to the job is an asset.
    *Three (3) years and an additional two (2) years of experience may be substituted for candidates holding a
    bachelor’s and master’s degree, respectively.
  • Work Experience: At least 6 years of relevant professional work experience with both national and international work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function.
    Work experience in emergency duty station is an added advantage.

    Language Requirements: Fluency in English and Arabic is required. Knowledge of another official UN language

    (Chinese, French, Russian or Spanish) or a local language is an asset.  

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others 

 

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility jobs-near-me.org UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable Females are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

In this role, you will collaborate with colleagues across multiple locations. For effective collaboration, we encourage flexible working hours that accommodate different time zones while prioritizing staff wellbeing.

Humanitarian action is a cross-cutting priority within UNICEF’s Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

Advertised: E. Africa Standard Time
Deadline: E. Africa Standard Time

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