Operations Coordinator – Commercial Construction

With offices in Illinois, Wisconsin, Indiana, and Ohio, Pepper Construction is a national general contracting and construction management firm that primarily serves the private sector. Pepper Construction provides clients the experience and resources of a national company, combined with the hands-on approach of a local company.

position Summary:

The Operations Coordinator is responsible for administrative support to the Operations team executives.

Key Responsibilities:

• Provide administrative support to the Project Directors
• Oversee various annual renewals
• Pursue bid bonds and print bid bonds, as needed
• Prepare and follow through on Invitations to Bid, through Building Connected, distribute and track all project bidding documentation such as bid forms, addendums, and subcontractor proposals
• Maintain job folders within designated file structures
• File RFQs, RFPs and proposals into job folders
• Run reports and communicate information, as requested
• Assist in the prequalification process to obtain valid prequal packets from subcontractors
• Provide back-up to Front Desk Receptionist for lunch coverage
• Interact with internal team members, subcontractors, clients, and vendors

education AND EXPERIENCE and skills:

• High School Diploma or equivalent
• At least 2 years of related experience in a customer/client serving role, preferably in commercial construction or with a subcontractor
• Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel
• Organizational skills in order to juggle multiple projects with accuracy and timeliness
• Drive, determination, and a natural desire to follow and create processes that lead to heightened efficiency and consistent, professional communication of information
• Well-developed interpersonal skills
• Adept at multi-tasking while remaining calm and poised under pressure
• Collaborative with the team and also able to work independently to accomplish assigned tasks
• Adept at working with various personalities effectively and adjusting to other working styles while simultaneously achieving goals and objectives
• Able to lift, squat, and carry up to 25 pounds, infrequently

Pepper Construction is an Equal Employment Opportunity employer.
Please note: Pepper does not sponsor work visas.