Outsourcing Administration Assistant

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

We are VML Enterprise Solutions – a group of talented engineers, tech experts, and creators who combine our passions and contribute to the IT world. You may know us better as Wunderman Thompson Technology – in 2024 we changed our name, but at the same time, we remained a great team of people who deliver our best. We design, build, manage and run complex technology platforms and help our clients to benefit from our work and creativity.

What you’ll get to do:

• Prepare, verifiy, and administrate contract offers and other documents
• Manage document flow, including collecting documents from contractors and archiving them
• Coordinate efficiently information flow regarding signed contracts
• Update contract-related reports.
• Cooperate with outsourcing companies providing personnel for short- and long-term contracts.
• Cooperate with the company’s foreign branches (contractor onboarding, maintaining relationships, implementing contract changes)
• Assist preparing other necessary documents, such as powers of attorney.

Additionally, in the future:

• Cooperation with legal firms when necessary.
• Coordination of contractor onboarding into the organization.
• Coordination of contractor offboarding and contract termination.

What you should have:

• Relevant education: Administration, Economics, Management or other
• Willingness to develop in civil law regulations.
• Good organizational skills and ability to multitask
• Accuracy and attention to detail
• Strong communication skills and willingness to collaborate with the company’s foreign branches
• Proficiency in MS Excel
• English at a minimum B2 level
• Availability of at least 25 hours per week to work in a hybrid model (office in Poznań)

What we offer:

• Salary depending on presented skills: 30 – 32 PLN gross/hour (mandate contract)
• Cafeteria system (MyBenefit)
• Lunch compensation (Pyszne Pay)
• Luxmed VIP package
• Group insurance and travel insurance
• English lessons during work hours
• Modern office with ergonomic workstations, game room and fully equipped kitchen
• Office and online integration events and team building activities
• Internal knowledge sharing and team initiatives
• A designated mentor supporting you through your whole career at VML

We are a part of VML Enterprise Solutions. Learn more about our us on dedicated social media: Instagram VML Enterprise Solutions, our LinkedIn page and YouTube channel.

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization-creators, doers, innovators, makers, and thinkers-who drive not just marketing, but meaningful experiences that resonate in every action and interaction.

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.

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