PA – PR consultancy

Job title:

PA – PR consultancy

Company

Christopher Keats

Job description

Our client is a global Comms and PR ConsultancyAs a PA with one of their teams responsible for corporate strategy and communications for some of the world’s most well known organisations you will play an integral role in supporting senior business leaders and their client teams and will be responsible for providing best-in-class service and support to both the teams and individuals that you work with. You will be responsible for providing a seamless foundation of administration that allows teams to function, as well as working closely with the advisory client teams to proactively support and anticipate their needs and understand their priorities.The Personal Assistants are an integral part of the firm and client teams, ensuring that the teams are on track to meet deadlines. They are the linchpin of each client – always knowing what is happening and who is responsible for delivering what.These are involved, client focused roles and you will be part of a strong and supportive team of PAs and Executive Assistants. You will be encouraged to develop and grow in the role and there is huge potential within the business for career development.Responsibilities:

• Supporting senior executives and their teams directly providing administrative, presentation or research support.
• Complex diary management across multiple time zones at a senior level, anticipating calendar changes and responding accordingly, including anticipating necessary actions.
• Planning and management of travel arrangements and itineraries for very busy diaries, with an awareness of senior executive’s priorities
• Process client invoices working with accounts, media providers, caterers and venues.
• Coordinating a sector team, organising regular meetings to keep track of targets and distributing notes/actions afterwards.
• Organising team events and managing the team budget, looking after any team admin.
• Scheduling both internal and external meetings, booking meeting rooms liaising with reception and organising catering where required.
• Attend internal meetings as required and plan logistics around client needs.
• Coordinate client teams to make sure actions are delivered, organise travel and take minutes if needed.
• Maintain strong relationships with clients so they always know who to call when they have a question and feel looked after.
• Organise logistical arrangements around client’s financial events helping with venue hire, catering and provide in person support where necessary.
• Supporting client financial reporting events liaising with media and analysts to arrange calls with the client’s CEO/CFO, saving broker notes, ensuring the smooth running of any webcast and moderating the Q&A conference call.
• Additional administrative responsibilities which may include managing document libraries, keeping marketing collateral up to date, maintaining records, expenses, invoices, timesheets, contact lists and databases.

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Expected salary

Location

London

Job date

Wed, 11 Dec 2024 03:15:40 GMT

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