PA to NBI Management Team

About Herbert Smith Freehills

As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

The Opportunity

Key Internal Relationships: 

• NBI Management Team

Key Responsibilities: 

• This is an exciting opportunity to work with senior management and to be responsible for key duties to support the team. Strong organisational and administrative skills are essential for this role, as is absolute integrity in the handling of highly confidential information and materials. 
• PA support to Chief New Business and Enterprise Risk Officer, Director of New Business Intake and the senior New Business Intake Management Team, including diary management and document production.
• Management of New Business Intake calendars, including scheduling appointments, entering the team holiday, managing meetings, and booking meeting rooms when necessary. 
• Assisting in the management of Insider List inbox and Retainers inbox. 
• Maintaining the New Business Intake Business Continuity plan and contacts.
• New starter induction planning and assistance.
• Handling and re-directing global enquiries and calls into the New Business Intake team in the absence of members.
• Assisting in invoice payments.
• Tracking team budgets.
• Assisting with internal reporting to key stakeholders.

Qualifications, skills and experience: 

• PA or relevant level of administrative experience.
• Outstanding organisational skills.
• Willingness to undertake training in new software to assist with tasks i.e. Qualtrics, the Learning Hub, data rooms.
• High working knowledge of Outlook, PowerPoint and Word is essential.

Team

General Counsel and Risk, London GC&R Neil Gott Level 3

Working Pattern

Full time

Location

London

Contract type

Permanent Contract

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

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