PA to Senior Tour Management – WB Studio Tour, the Making of Harry Potter

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role…

Ready to step behind the magic? We are seeking an enthusiastic and organised Personal Assistant to support our spellbinding team and help keep the magic running smoothly! You will b reporting to the Tours & Retail Office Manager, providing support and day-to-day administrative functions including diary management, travel, expenses, producing PowerPoint presentations, and organising and booking meetings.

Your Role Accountabilities…

• Work with the T&R senior leadership team to coordinate meeting requests and travel arrangements, including visas, flights, hotels, and restaurants, providing a full, detailed itinerary of all trips.
• Reconciliation of expenses for the senior leadership team.
• Coordinate and assist with staff events and ordering hospitality.
• Facilitate tour ticket requests and organise any related additions, such as personal guides and goody bags.
• Minute and note taking when requested
• Assisting with the efficient functionality of the Tours & Retail office. Liaise with IT, Facilities, and various operational departments to ensure any issues are dealt with quickly.
• Cover reception desk responsibilities for breaks, lunch, sick leave, and holidays.
• Provide consistently high standards of service and a professional image at all times with internal staff and external visitors.

Qualifications & Experiences

• Experience in team administrative support, performed and supported at PA level.
• Experience in diary and travel management.
• A team player who can operate and demonstrate self-management and motivation to be part of a team.
• Experience collaborating with a Senior Leadership Team

Onsite Working – This role is advertised as Onsite, meaning all working hours and days (regardless of shift pattern) will be carried out at the place of work. Subject to any applicable laws, WBD / your Line Manager reserves the right to change this working agreement, where this is essential to business needs and upon reasonable notice to you.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

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