PA to the Finance Director and Office Manager

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

London, Westminster

About the job

Job summary

We are looking for a Personal Assistant to the Finance Director and Office Manager to join our Finance Office at the House of Lords. This is a varied role where you will be responsible for providing administrative support to the Finance Director and Finance Office – which may include diary management, organising departmental events, managing office supplies or minute-taking.

This is an opportunity to work on-site at Parliament for 3 days a week with up to 2 days a week working from home, dependent on business need. This is an exciting position for someone who enjoys working in a fast-paced environment and networking/working with a range of stakeholders and colleagues. The successful candidate will have a strong track record of supporting senior leaders in a range of ways such as drafting correspondence and triaging and managing emails, with the ability to prioritise and organise this support.

Job description

You’ll be accountable for –

• Providing proficient diary management and administrative support to the Finance Director, liaising with Senior Officials Private Offices and Officer Holders Offices;
• Administrative arrangements for meetings including meeting schedules, room bookings and liaising with attendees;
• Minute taking and maintenance of action tracker for Finance Department meetings;
• Planning and organising Departmental events, including research, on-the-day event management and awaydays;
• Being the Finance Office Manager and deliver general administrative support to the office in order for it to function appropriately;
• Effective management of office supplies;
• Provide cover for the Executive Assistant in their absence;
• Contract management of finance department equipment;

If this sounds like something you would like to hear more about, please apply below.

Person specification

What we’re looking for

• A strong track record of supporting senior leaders, including managing a complex diary, triaging, and managing emails and drafting documents and correspondence.
• Demonstrable ability to exercise tact and discretion when dealing with confidential matters for a senior leader.
• Proven ability to network, build trust, work together with, and communicate with staff at all levels
• A high level of initiative and the ability to manage conflicting priorities under pressure, reprioritising and delegating where necessary.
• Experience identifying and resolving problems independently and proactively, as well as designing and improving administrative processes.
• Excellent note taking and drafting skills

The job description provides full details about the role and what we are looking for.

Benefits

Alongside your salary of £31,000, House of Lords contributes £8,980 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

What you’ll get in return

• 30 days annual leave (increasing to 35 after one years’ service)
• Generous pension scheme
• Discounts from well-known brands and retailers
• Parliamentary health and wellbeing programme
• The opportunity to witness history in the making!

The work we do is vital to House of Lords, and you will be a pivotal member in the team strengthening the work of the House. The House of Lords is the second chamber of the UK parliament. It is independent from and complements the work of the House of Commons to:

• Make laws
• Check and challenge the actions of the government through questions and debates
• Investigate public policy and provide a forum of independent expertise

Contact point for applicants

Job contact :

• Name : Recruitment Team
• Email : hlrecruitment@parliament.uk

Recruitment team

• Email : hlrecruitment@parliament.uk

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