PA

About the role

We’re looking for a Personal Assistant to support our Executives within Connections and Asset Management at National Grid Electricity Distribution. 

As a Personal Assistant, you will play a key role in providing comprehensive administrative and organisational support. Your role will be crucial in ensuring the smooth functioning of daily operations, enabling our leadership team to focus on strategic decision-making and business growth. 

You’ll have regular interfaces with Executive Directors and their PA’s and other senior Band A and Band B managers across the business and in addition deal with senior executives of external organisations.

The role will ideally be based in Castle Donnington, but we can offer flexibility on base location within our licence areas or London. 

We offer a hybrid and flexible working approach, with a mix of office and home working. Our standard working week is 37 hours, and we can offer some flexibility in terms of hours / times if needed.

What you’ll be responsible for

Calendar and Time Management:

o Manage and maintain multiple executives’ calendars, scheduling appointments, meetings, and events efficiently.

o Prioritise and coordinate conflicting schedules to ensure optimal time allocation.

o Remind and prepare executives for upcoming engagements.

Travel Coordination:

o Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas, taking into consideration travel preferences and company guidelines.

o Anticipate potential issues and provide contingency plans to minimise disruptions during travel.

Communication and Correspondence:

o Act as the primary point of contact for internal and external communications directed to the executives.

o Screen, prioritise, and respond to emails, phone calls, and messages promptly, maintaining professionalism and confidentiality at all times.

Meeting and Event Support:

o Coordinate and organise meetings, conferences, and events, ensuring all logistics are handled flawlessly.

Administrative Support:

o Manage and maintain accurate records, files, and documentation in physical and electronic formats.

Confidentiality and Discretion:

o Handle sensitive information and confidential matters with the utmost discretion and integrity.

o Maintain confidentiality in all interactions and communications.

Task Prioritisation and Proactivity:

o Proactively identify and address potential issues or challenges that may arise.

o Demonstrate exceptional time management skills to prioritize tasks effectively and meet deadlines.

About you

• Highly motivated, detail-oriented, and a proactive individual who thrives in a fast-paced environment and excels at multitasking.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Outstanding organisational skills with a keen eye for detail.
• Strong verbal and written communication skills, including professional etiquette.
• Strong working knowledge of Microsoft Applications: Word, Excel, OneDrive and PowerPoint.
• Ability to work independently and collaboratively in a team environment.
• Adaptability and flexibility to handle changing priorities and demands.
• Demonstrate a flexible approach and “can do” attitude to work
• A high level of integrity and a strong sense of responsibility.

What we can offer you

• A salary of £34,800 – £41,000 per annum – dependent on experience.
• Annual Bonus and annual salary review.
• A generous contributory pension scheme – we will double match your contribution to a maximum company contribution of 12%
• 26 days holiday (plus the opportunity to buy more each year).
• Life Insurance – 10 x your basic salary.
• Flexible benefits (share incentive plan, private medical insurance, salary sacrifice car and technology scheme, support via the employee assistance line and matched charity giving plus more)
• Generous family friendly policies and family care benefits
• Financial support to help cover the cost of professional memberships subscriptions
• Access to apps which support health, fitness and wellbeing.
• Career development, ongoing training and support, career progression and plenty of opportunity to progress!

Further information

The closing date for this vacancy is 15 December 2024. However, we encourage candidates to submit their applications as early as possible and not to wait until the published closing date. National Grid’s recruitment periods can and may vary. We reserve the right to remove this advert or close it to further applications at any point during the recruitment process. #LI-HYBRID #LI-SC1

About us

National Grid Electricity Distribution (NGED) is the regional electricity distribution division of National Grid.

We are the largest UK Electricity Distribution company, providing services and energy to over 25 million customers, through 8 million connections in our four regions across South Wales, the South-West, West Midlands, and East Midlands. Over the next five years we need to invest in over £7.5bn of infrastructure to fulfil the UK’s ambition, enabling capacity for more than 1.5 million Electric Vehicles and 600,000 heat pumps and ensuring our customers can connect to our network when they want and how they want.

At National Grid, we work towards the highest standards in everything we do, including how we support, value and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office.

Our goal is to drive, develop and operate our business in a way that results in a more inclusive culture. All employment is decided on the basis of qualifications, the innovation from diverse teams & perspectives and business need. We are committed to building a workforce so we can represent the communities we serve and have a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential. 

Read Full Description