Part time Travel Assistant

Job Description

Are you an exceptional organiser, communicator, multi-tasker, and problem solver? Do you have a passion for travel and a skill for administrative duties? If so, we have the perfect opportunity for you!

As a Travel Assistant in our Internal Travel Department, you will assist with invoicing, payment reconciliation, and other administrative tasks. You will coordinate travel arrangements, including booking flights, ground transportation, and hotel accommodations. Your expertise in flight regulations and travel documentation will enable you to provide travellers with valuable advice and destination information.

Embedded in a local office or department, you will work closely with colleagues within that environment, as well as collaborate frequently with Travel Assistants and Coordinators from our global Internal Travel Departments. You will also liaise with the finance department regarding invoices and payment solutions.

Join us and be part of a dynamic team that values collaboration and excellence. Enhance your skills in organization, communication, and problem-solving while interacting with travel professionals from around the world. If you’re ready to take on a challenging and rewarding role, apply now and become a vital part of our Internal Travel Department!

Please note this is a part-time role and for a 1 year contract.

Your role and responsibilities:

• Assisting and Advising Travelers: Provide travel information and help travellers select the best travel plans and schedules within the constraints of the company travel budget.
• Financial Duties: Reconcile payment solutions and handle invoicing.
• Insurance and Travel Issues: Offer advice for insurance claims, flight delays, lost luggage, etc.
• Compliance: Always adhere to company QHSSE standards and demonstrate thorough awareness and compliance.
• Documentation Knowledge: Understand the documentation required for making travel arrangements for both crew and business travellers.
• Visa Processing: Assist with visa processing and other travel-related documentation.

What you’ll need to thrive in this role:

• Strong Administration Skills: Exceptional ability to manage administrative tasks efficiently.
• Excellent Command of English: Proficiency in both spoken and written English.
• Passion for Learning: Flexibility and openness to constantly learning in an ever-changing dynamic environment.
• Client Awareness: Commitment to offering excellent customer service.
• Accountability: Responsibility and ownership of tasks as assigned.
• Inclusive Work Style: Ability to connect with internal customers and external suppliers.
• Delivering Results: Consistent effort to deliver results, assisting in the growth of the department and achieving its goals and targets.

About Us

Who we are

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.

What we offer

Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.

Our view on diversity, equity and inclusion

At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together we create a safe and liveable world’ – and to each other.

Benefits of joining our team

• Competitive salary
• Contributory pension scheme
• Private medical insurance
• 25 day holiday plus Bank Holidays
• Health cash plan
• Group life assurance
• Group income protection
• Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies.
• Electric car scheme
• Cycle to work scheme
• Discounted gym membership
• Discounts platform
• The Fugro Card (pre-paid virtual visa card, which earns cash back automatically when money is spent at any participating retailers)
• Enhanced maternity and paternity pay
• Long service awards
• Fugro values awards
• Employee referral bonus scheme

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated

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Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.

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