Payroll Administrator

Job Requisition ID: 58614

Department: Finance (DEPT_FIN)

Position Title: Payroll Administrator 

Location: Dover Fueling Solution, Dundee Manufacturing Centre 

Reports to: HR Director 

At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They’re the heart of our company. As an employee, our promise to you is that you’ll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you. Unique and interesting projects – both locally and globally – will challenge you and allow you to pursue different and rewarding career paths.

We are #EnergizedByGrowth.

DFS is part of a legacy of leadership that spans back generations, made up of some of the most trusted, leading-edge brands in the industry. As part of Dover Corporation and with our talented, innovative, outstanding people, we are doing great things and redefining what is possible in fueling and convenience retail. Providing advanced fuel-dispensing equipment, including clean energy solutions, systems and payment, automatic tank gauging and wet stock-management solutions, DFS comprises the product brands of Wayne Fueling Systems, OPW Fuel Management Systems, ClearView, Tokheim, ProGauge, Fairbanks, LIQAL, AvaLAN, and Bulloch Technologies. Headquartered in Austin, TX, DFS has a significant technology development and manufacturing presence worldwide, including facilities in Brazil, China, India, Italy, Poland, the Netherlands, the United Kingdom and the United States.

Position Summary:

We are seeking a dedicated, detail-oriented, professional Payroll Administrator to join our team in Dundee. This role offers a fantastic opportunity for an individual with a passion for payroll and HR to develop their skills and contribute to a dynamic and supportive work environment. Professional development will be supported.

As a Payroll Administrator, you will be responsible for a variety of tasks, including processing payroll, managing employee records, and providing general HR administrative support. You will be working closely with our HR team to ensure smooth operations and compliance with all relevant employment laws and regulations.

This is a full-time role Monday to Friday, 37.5h hours a week.

Responsibilities:

Payroll Processing:

• Initially using SAGE payroll but supporting the transition to an outsourced model with ADP Global View.
• Responsible for ensuring compliance with all statutory legislation as well as relevant company policies.
• The individual will need to be organised and have the ability to assess and prioritise workloads to achieve an accurate and comprehensive payroll run within strict and sometimes pressured time scales.
• Liaise and agree monthly payroll timetables and deadlines between Finance and HR department.
• Liaise effectively and efficiently with HR function, responsible for processing transactional data.
• Possess strong communication skills; liaising with external agencies on matters such as earnings arrestment’s, statutory submissions (HMRC, Child Maintenance, Local authorities, pensions)
• Responsible for preparing and processing of overtime and shift reports to Sage payroll.
• Collating and processing all payroll change correspondence from internal and external sources to agreed payroll schedule.
• Accurate calculation of payroll entries, including pro rata pay calculations, backpay adjustments, statutory leave requirements (SMP/SPP, SSP, etc) and holiday pay.
• Verification of all monthly payroll changes processed to confirm accuracy of data and compliance with statutory legislation as well as adherence to company policies.
• Create, review and online upload of payslips .
• Answer queries relating to payslips.
• Distribution form such as P45, P60 and P11d.

HR Administration:

• Initial point of contact for the HR Office, Employee Queries.
• Maintain accurate employee records, including personal information, contracts, and performance reviews in compliance with GDPR.
• Assist with recruitment and onboarding processes, including preparing offer letters, and conducting reference checks.
• Maintain and update HR databases and records.
• Prepare reports and analyse HR data.
• Support Employee Engagement Communications, Intranet Development
• Provide excellent customer service to employees and managers.
• Assist with HR projects, such as implementing new systems, HR policies and procedures.
• Occasional reception cover as required.

Desired skill requirements, competencies, and experience

• Proven experience in a similar role is essential.
• Working with outsource payroll vendors but proven experience in using Sage Payroll (this is a transition period and you will be expected to support this over the next 6 Months)
• Proficient in MS Office,
• Knowledge of Kronos time and attendance system (desirable, but not essential)
• Ability to manage and prioritise support across multiple projects.
• Excellent communication skills
• Self-motivated and able to work on own initiative with minimum supervision.
• Flexible, hands-on approach to working as part of a team or individually
• Ability to work effectively and efficiently with departments

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development (CIPD)
• A supportive and collaborative work environment.

If you are a motivated and enthusiastic individual with a passion for HR and payroll, we encourage you to apply for this exciting opportunity.

To Apply:

Please submit your CV and a cover letter outlining your suitability for the role.

The information contained within this job description overview is not intended to be all-inclusive. Nothing in this job description restricts management or the company’s ability to assign or reassign duties and/or responsibilities to or from this role at any time. This document is subject to change with or without notice. 

Dover Fueling Solutions is an equal opportunity employer and affords equal employment opportunities to all employees and applicants regardless of race, color, religion, creed, age, gender, sexual orientation, genetic information, marital status, national origin, disability, or any other characteristic protected by federal, state, provincial or local law. Dover Fueling Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations.

Work Arrangement : Onsite 

All qualified applicants will receive consideration for employment without discrimination on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

This position may be located in: EMEA : United Kingdom : Dundee : Dundee

Job Function : Administrative #LI-HW2

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