Payroll Assistant, Police Department

QUALIFICATIONS:

1. High School Diploma or GED equivalent.
2. Proficient in the use of personal computer, Microsoft Office applications, e-mail, internet and departmental specific applications, etc. 
3. Competency in basic accounting with a minimum three (3) years’ experience in payroll functions preferred. 
4. Ability to communicate with diverse internal and external publics. 
5. Ability to speak, read and understand the English language. 

TERMS OF EMPLOYMENT:

250 days

SALARY/PAYGRADE:

$32,513 – CP 4

Salary Range (based on experience) as set by the Board of Trustees

ESSENTIAL FUNCTIONS:

1. Review, correct and maintain ancillary payroll records using an automated timekeeping system.
2. Process leave (sick, personal and vacation) requests and transfer to period totals report. 
3. Maintain accurate and up-to-date payroll files. 
4. Prepare payroll adjustment report bi-weekly. 
5. Input schedules to automated timekeeping system. 
6. Aid in the confirmation and compensation of all incentive programs.
7. Fill requests for additional police presence at school functions and events as requested from facilities on e-mailed or authorized faxed request forms.
8. Provide invoicing for reimbursement to federal agencies for officer overtime hours.
9. Provide verification of officer rates for campus/facility extra duty assignments via district mail or email.
10. Ability to verify budget codes using eFinance Plus prior to submitting officer extra duty pay to payroll.
11. Answer external and internal payroll inquiries concerning hourly employees.
12. Answer inquiries concerning employee leave balances.
13. Support the department/district with regular and reliable attendance.
14. Follow district/department policies, procedures and guidelines.
15. Perform other duties as assigned by department director or designee.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

Applications will be reviewed

Not all applicants will be interviewed

Hiring Managers may choose to email you regarding this

application. Please monitor your email regularly for any communication. 

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