Payroll Manager

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PacificSource is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, sex, sexual orientation, gender identity, national origin, genetic information or age. PacificSource values the diversity of our community, including those we hire and serve. We are committed to creating and fostering a work environment in which individual differences and diversity are appreciated, respected and responded to in ways that fully develop and utilize each person’s talents and strengths.

Manages the organization’s multi-state payroll functions, ensuring timely and accurate processing of pay in accordance with applicable state and federal regulations. Responsible for supervising the payroll team, training, implementing process improvements, handling required payroll filings and processing, conducting necessary research, developing implementation strategies, and maintaining documentation related to payroll functions.

Essential Responsibilities:

• Manage bi-weekly payroll for 1,800+ employees across multiple states, ensuring compliance with laws and timely, accurate processing of salaries, bonuses, deductions, and benefits.
• Review quarterly and annual payroll tax returns for federal and all applicable states and local jurisdictions.
• Obtain thorough knowledge of internal sales commissions policies, employee 401(k) plan, employee incentives & benefits, and other PacificSource programs related to payroll to effectively perform review and processing responsibilities.
• Assist in Workday payroll system configuration, testing, and troubleshooting.
• Address and resolve payroll discrepancies and issues timely.
• Review month end closing journal entries and reconciliations for payroll related accounts.
• Develop training plan and document the workflow for payroll processing.
• Responsible for coordination and timely submission of annual W-2 filings.
• Participate in continued education programs related to rules and regulation changes and perform necessary research for implementation strategies. Includes active research and testing near calendar year-end.
• Maintain collaborative partnerships with key departments to include but not limited to Human Resources to coordinate business activities.
• Responsible for oversight, management, development, implementation, and communication of department programs.
• Responsible for hiring, staff development, coaching, performance reviews, corrective actions, and termination of employees. Provide feedback, including regular one-on-ones and performance evaluations, for direct reports.
• Responsible for process improvement and collaborating with other departments to improve interdepartmental workflows, utilizing lean methodologies to drive continuous improvement.
• Monitor key performance indicators and identify improvement opportunities.
• Actively participate as a key team member in Manager/Supervisor meetings.
• Actively participate in various strategic and internal committees in order to disseminate information within the organization and represent company philosophy.

Supporting Responsibilities:

• Perform other duties as assigned.
• Meet department and company performance and attendance expectations.
• Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information.
• Handle confidential material in a professional manner and interact and communicate with individuals at all levels of the organization.

SUCCESS PROFILE

Work Experience: Minimum of five (5) years of payroll experience with at least three (3) years of supervisory experience required. Workday payroll knowledge and experience preferred.

Education, Certificates, Licenses: Bachelor’s degree in Accounting, Finance, or related field preferred or equivalent combination of education and experience required.

Knowledge: A comprehensive understanding of payroll and business practices. Ability to interpret and operationalize complex policies as they relate to payroll. Systems analysis and documentation skills. Ability to meet deadlines and maintain confidentiality. Excellent computer and communication skills. Experience with payroll processing federal and state payroll tax filing requirements.

Competencies

• Building Trust
• Building a Successful Team
• Aligning Performance for Success
• Building Partnerships
• Customer Focus
• Continuous Improvement
• Decision Making
• Facilitating Change
• Leveraging Diversity
• Driving for Results

Environment: Work inside in a general office setting or at home with ergonomically configured equipment. Travel is required approximately less than 5% of the time.

Skills:

Accountable leadership, Collaboration, Communication, Data-driven & Analytical, Delegation, Listening (active), Situational Leadership, Strategic Thinking

Our Values

We live and breathe our values. In fact, our culture is driven by these seven core values which guide us in how we do business:

• We are committed to doing the right thing.
• We are one team working toward a common goal.
• We are each responsible for customer service.
• We practice open communication at all levels of the company to foster individual, team and company growth.
• We actively participate in efforts to improve our many communities-internally and externally.
• We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare system and community.
• We encourage creativity, innovation, and the pursuit of excellence.

Physical Requirements: Stoop and bend. Sit and/or stand for extended periods of time while performing core job functions. Repetitive motions to include typing, sorting and filing. Light lifting and carrying of files and business materials. Ability to read and comprehend both written and spoken English. Communicate clearly and effectively.

Disclaimer: This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.

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