Payroll Operations Specialist (Part time)

American College of Radiology (ACR) is a progressive membership organization representing nearly 40,000 medical specialists in radiological care. As a member of our team, you will join a world leader in patient-centered care advocacy, policy and clinical research, quality and safety. Our culture encourages innovation, diversity, integrity and leadership. A nonprofit 501(c)(3), ACR (the American College of Radiology) has over 500 purpose-driven employees in the Greater Washington, DC and Philadelphia region.

If you share our core values of: * Integrity * Visionary * Excellence * Leadership * Transparency * Member-Driven we need you on our team!

The Payroll Operations Specialist (Part-time) role provides critical support to the organization’s payroll function by serving as the primary backup to the Senior Payroll Administrator. This role ensures continuity of payroll operations, promotes timely and accurate timesheet submissions, and assists with employee onboarding and payroll tax inquiries.

The PT Payroll Operations Specialist collaborates closely with HR, Finance & Accounting, and all other staff to maintain compliance, support employees’ understanding of payroll procedures, and uphold internal control standards. This is a part-time position averaging 20 hours per week, with additional hours as needed during peak payroll periods or when covering for the Senior Payroll Administrator.

In addition, this role will temporarily support the organization’s transition to a new Human Capital Management (HCM) system over the next 12-15 months. These activities may require increased hours during key implementation phases. This position will report to the Corporate Controller.

Responsibilities:

• Timesheet Compliance & Communication
  Drives timekeeping compliance and ensures staff receive timely payroll related communications
  • Prepare and send bi-weekly timesheet reminders to staff and supervisors
  • Track submission and approval trends, escalate noncompliance as needed
  • Coordinate with departments to ensure timesheet policy adherence
  • Collaborate with Finance and HR to refine timekeeping policies and communications
  • Support HCM transition to include requirements documentation, testing and validation during system configuration, developing job aids, supporting change management and support post go-live
• New Employee Onboarding & Payroll Tax Support
  Supports new employee orientation and resolves payroll tax inquiries
  • Participate in onboarding sessions to explain payroll policies and time keeping requirements
  • Respond to employee questions regarding state/local payroll tax withholdings
  • Support, resolve, document and escalate tax related discrepancies for resolution with HCM provider
  • Independently contact state tax agencies to resolve employee payroll tax inquiries related to residency changes, temporary work locations, and tax withholding impacts. This can include working with HCM Software provider.
• Payroll Processing Support & Backup Coverage
  Supports accurate and timely payroll processing and serves as the designated backup to the Senior Payroll Administrator
  • Serve as backup to Senior Payroll Administrator for end-to-end bi-weekly payroll processing, including timesheet validation, earnings calculations, and adjustments
  • Ensure compliance with payroll policies, labor laws, and tax regulations
  • HCM ad hoc reporting
  • Maintain payroll records and audit documentation

Qualifications:

• 3 years of payroll operations experience including processing required
• Associate degree in a business-related field preferred (or 3 years of equivalent work experience may be considered)
• Experience working with payroll systems (UKG, ADP, Paychex, Dayforce, or similar HCM platform)
• Experience in a nonprofit, grant funded organization preferred
• Prior exposure to payroll tax concepts, including multi-state and local withholdings
• Familiarity with timekeeping compliance policies and payroll audit requirements

Skills

• Strong attention to detail and accuracy in data entry and payroll calculations
• Clear communication skills, with the ability to draft communication to the organization
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong organizational and time management skills
• Excellent MS Office skills, with strong proficiency in Excel
• Customer service oriented and ability to form integrated teams

*******************************************************************
While working a Remote schedule, qualified candidates must be able to maintain a schedule of working appr. 20 hours/week during the established business hours of 8:30 – 5:00P (EST). When working remotely, workers must be self-motivated, possess excellent time management, and be highly organized. Reliable internet connection is a must!

*******************************************************************

ACR is committed to a total rewards compensation philosophy that includes base salary in addition to benefits. ACR’s goal is to pay competitively and equitably. It is typical for individuals to be hired in the entry to middle of the range for their role, and compensation decisions depend on each case’s circumstances. A reasonable estimate of the hourly compensation range for this position is $36.00 – $50.00.

*******************************************************************

If you would like to put your experience to great use in a professional team-oriented environment, please apply online. To learn more about ACR’s rewarding employee experience, culture, and benefits, visit: https://www.acr.org/Jobs

ACR offers a rewarding employee experience for full-time employees: innovative culture, professional growth potential, competitive compensation and an exceptional benefits package, including a defined contribution pension plan, 403(b); generous paid time off package; insurance plans with the leading providers; flexible spending; tuition reimbursement; training opportunities; and wellness reimbursement.

~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~