People Services Administrator

Viridien (www.viridiengroup.com) is an advanced technology, digital and Earth data company that pushes the boundaries of science for a more prosperous and sustainable future. With our ingenuity, drive and deep curiosity we discover new insights, innovations, and solutions that efficiently and responsibly resolve complex natural resource, digital, energy transition and infrastructure challenges.

Job Details:

We are looking for a dedicated HR Administrator to support HR administrative processes for our UK employee population. This role is based in a fast-paced Support Centre environment, where proactive thinking, accuracy, and a strong focus on customer service are essential.

As an HR Administrator, you will play a key role in supporting the employee lifecycle by ensuring all HR administrative tasks are completed efficiently and within key deadlines. The role requires adaptability in a constantly evolving environment.

This is a full-time position (Monday to Friday) with flexible hybrid working, allowing up to three days in the office and two days from home.

The responsibilities and duties of the role are:

• Responsible for the internal HR Support Inbox & Jira system actioning employee queries and escalating complex queries to your Supervisor.
• Managing all new starter and leaver administration, the on-boarding process and participate in the delivery of first day inductions to promote an excellent candidate journey into Viridien.
• Facilitating pre-employment checks including right to work checks, obtaining signed contracts and ensuring the appropriate documents are received prior to an individual starting employment.
• Producing high quality and accurate contracts, amendment to contracts, probation and secondment letters etc.
• To ensure all other relevant HR employee documentation including references, sickness notifications and benefit information is produced and maintained accordingly
• Supporting or delivering exit interviews, when required.
• Working with payroll and other internal stakeholders to ensure all HR administration processes are delivered (i.e. Sundry payments).
• Produce accurate and timely monthly employee information to payroll for the submissions.
• Maintaining employee files ensuring the appropriate documents are saved and files are kept in accordance with GDPR guidelines.
• Contributing to the development and continual improvement of HR processes and documents accordingly.
• Assist with the coordination of internal HR audits.
• Provide administrative support to the provision and management of employee benefits and rewards through the benefits platform.
• To assist and co-ordinate employee relocation to and from the UK or from a UK business site to another, initiating contact with the relocation supplier and making any relevant travel bookings. There might be a need to liaise with other HR members in other countries, as and when needed.
• Support the annual review, objective setting, bonus and salary review administration process aligned to corporate requirements.
• Acting as a Travel booker for New Starters & HR Team member.
• Monthly Reconciliation of HR Team credit card.
• Liaise with relevant HRBP’s or business line manager to produce and send out ‘UK On The Move’ communications.
• Participating in the delivery of HR projects and other ad hoc activity (i.e. Wellbeing Calendar).

Qualifications

• A Level qualification or equivalent relevant experience
• Previous experience in HR administration
• Experience working with HR systems (Workday preferred)
• CIPD Level 3 qualification (preferred but not required)
• Intermediate to advanced IT skills – Proficiency in Excel, Word, Outlook, and PowerPoint

Why work with us?

• Competitive salary commensurate with experience
• Highly attractive bonus scheme
• Initial 22 days annual leave with future increases, complemented by a flexible buying and selling holiday program
• Company pension with generous employer contribution
• Wellbeing Unmind app – puts you in control of your mental health
• A flexible benefits platform with numerous discount schemes – gym membership, restaurants, cinema tickets, and much more!
• Regular social club events, spontaneous reward events throughout the year
• Cycle purchase scheme
• Flexible Private Medical & Dental care programmes
• Sponsorship of visas/comprehensive relocation packages
• Bank Holiday Swap – our holiday swap program allows you to change it for another day of your choice!
• Relaxed dress code policy

Learning and Development

Our culture of learning and complementary approach to supported or self-guided career development, enables the design of tailored courses to suit specific needs our employees to aid personal growth in areas related to technical, commercial and personal skills, via an extensive suite of developed courses, managed through our own Learning Hub.

We Care about the Environment

We encourage and actively support a strong sense of community, through volunteering and various company initiatives, as well as a strong company commitment to protecting our environment through sustainable solutions, energy saving and waste reduction enterprises.

We see things differently. Diversity fuels our innovation, we value the unique ways in which we differ, and we are committed to equal employment opportunities for all professionals.

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